Administrative Assistant

About the role

An Administrative Assistant in a long-term care facility supports the facility's daily operations by performing a variety of clerical and administrative tasks. Key responsibilities include managing communication, scheduling appointments, maintaining records, and assisting with resident-related paperwork. They also play a role in coordinating with other departments and ensuring smooth communication between staff, residents, and their families.

Responsibilities

• Answering phones, responding to emails, and relaying messages to appropriate personnel
• Scheduling resident appointments, staff meetings, and other facility events
• Maintaining accurate and up-to-date resident records, employee files, and other important documents
• Typing, filing, photocopying, and distributing documents
• Assisting with resident paperwork, such as admissions and discharges, and coordinating with other departments for resident care
• Ensuring adequate inventory of office and medical supplies
• Facilitating communication between different departments and staff members
• Entering and updating information into the facility's computer system
• Assisting with basic bookkeeping tasks, such as invoice processing
• Providing friendly and helpful point of contact for residents, families, and visitors
• Other duties as assigned

Requirements

• One or more years of experience in a clerical position in a healthcare setting
• Passion for caregiving and enhancing the quality of life for residents
• Excellent verbal and written communication skills for interacting with residents, families, and staff
• Ability to manage multiple tasks, prioritize effectively, and maintain detailed records
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software
• Ability to provide a positive and helpful experience for residents and visitors
• Ability to address issues and find solutions efficiently

Benefits

We believe caring for others starts with caring for our own teams. Our benefits are designed to support your well-being, growth, and peace of mind—so you can focus on making a difference every day.

• Health Insurance: Comprehensive medical, dental, and vision plans with low individual and family deductible (benefits eligible at 30+ hours/week)
• 401(k) Retirement Plan: Discretionary employer match
• Paid Time Off (PTO): Premium pay for holidays worked, conditions apply
• Employee Assistance Program (EAP) Canopy: Free, confidential support for mental health, stress, family needs, and work/life balance
• Health Savings Account (HSA), Flexible Spending Accounts (FSA), and CERA (Commuter Expense Reimbursement Account)
• Voluntary & Supplemental Insurance Options: Voluntary Life and AD&D, Short- and Long-Term Disability, Whole Life, Accident, Critical Illness, Hospital Indemnity, and Legal Services

Schedule

Monday-Friday, 9am-5pm

Location: Avamere at Sherwood - 16500 Century Drive, Sherwood, OR 97140