Administrative Assistant

About the role

This Administrative Assistant opportunity supports a high-performing legal and corporate affairs organization by providing complex calendar management, administrative coordination, and team support. The ideal candidate is highly organized, customer-focused, and skilled at managing competing priorities in a fast-paced corporate environment. This role requires strong communication skills, professionalism, discretion when handling confidential information, and the ability to build effective working relationships across a broad group of stakeholders.

This is a Contract position based out of Redmond, WA.

Responsibilities

• Manage complex calendars across multiple time zones using Outlook and coordinate scheduling for meetings with internal and external stakeholders.
• Proactively prioritize scheduling requests, resolve conflicts, and make calendar decisions based on changing business needs and priorities.
• Ensure meeting logistics are accurate and complete, including invitations, agendas, conference details, and room reservations.
• Draft, review, and send professional email communications on behalf of leaders and team members.
• Coordinate domestic and international travel arrangements and manage related itineraries.
• Prepare, submit, and track expense reports while ensuring compliance with company policies.
• Process expense approvals and assist team members with expense-related inquiries.
• Support team operations by coordinating all-hands meetings, offsites, morale events, and other departmental activities.
• Manage event logistics including room reservations, catering, materials, and attendee communications.
• Assist with procurement requests for office supplies, equipment, reference materials, and facilities-related needs.
• Help maintain an organized, professional, and welcoming team environment.
• Support space management activities and assist with workplace coordination efforts.
• Create, edit, and format PowerPoint presentations and other business documents as needed.
• Maintain confidentiality and exercise sound judgment when handling sensitive and privileged information.
• Partner effectively with stakeholders across multiple business functions and organizational levels.
• Ensure administrative processes and operational procedures are followed accurately and consistently.
• Support additional administrative projects and business initiatives as assigned.

Skills

• 2-4 years of administrative support, office coordination, customer service, or related professional experience.
• Strong customer service skills with the ability to build positive relationships and provide exceptional support.
• Excellent written and verbal communication skills, including professional email correspondence.
• Experience managing calendars, scheduling meetings, and coordinating activities across multiple stakeholders.