Administrative Assistant

Responsibilities

• Review incoming customer jobs and associated file folders.
• Preflight customer-supplied documents to ensure files meet print specifications.
• Verify file completeness, formatting, resolution, color setup, and overall quality.
• Prepare digital and physical proofs for internal and customer review.
• Cook up with sales, press operators, and production staff to confirm job details and resolve issues.
• Makes basic corrections or adjustments to files as needed to ensure successful output.
• Operate and support production copiers as part of the workflow.
• Track multiple jobs simultaneously while meeting production timelines.
• Maintain strong attention to detail to prevent errors before jobs reach press.

Requirements

• Experience in print production, prepress, or file preparation.
• A high attention to detail and a quality-focused mindset.
• Comfortable working independently without constant direction in a small-team environment.
• A working knowledge of Adobe Creative Suite (InDesign).
• Strong communication skills and ability to collaborate across departments.

Qualifications

• Print shop experience preferred.
• Willingness to learn shop-specific processes and grow within the role.

Skills

• Adobe Creative Suite (InDesign).
• Communication skills.
• Attention to detail.
• Collaboration skills.

Benefits

• Medical, dental & vision coverage.
• Critical Illness, Accident, and Hospital coverage.
• Life Insurance (Voluntary Life & AD&D for the employee and dependents).
• Short and long-term disability coverage.
• Health Spending Account (HSA).
• Transportation benefits.
• Employee Assistance Program.
• Time Off/Leave (PTO, Vacation or Sick Leave).

Pay and Benefits

The pay range for this position is $21.00 - $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision coverage.
• Critical Illness, Accident, and Hospital coverage.
• Life Insurance (Voluntary Life & AD&D for the employee and dependents).
• Short and long-term disability coverage.
• Health Spending Account (HSA).
• Transportation benefits.
• Employee Assistance Program.
• Time Off/Leave (PTO, Vacation or Sick Leave).

About the Role

This role supports day-to-day print production by preparing customer-supplied files for press output. The focus is on accuracy, file preparation, and production readiness rather than graphic design or creative development. The individual will work closely with sales, press operators, and production staff to ensure each job is set up correctly and moves smoothly through the shop.