Administrative Assistant

About the role

With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities.

Are you organized, detail oriented, and ready to play a key role in the success of a dynamic property management company? Join Associa as an Administrative Assistant and contribute to the efficient operations of our growing portfolio. We are seeking a dedicated individual to provide essential administrative support to our property management team.

Benefits

• Medical, dental, and vision insurance
• 401k
• Disability insurance
• Wellness and development initiatives
• Designated Great Place to Work for six consecutive years
• Many locations awarded as Best and Brightest

Responsibilities

• Provide crucial administrative support to the property management team, ensuring smooth day-to-day operations
• Act as a central point of contact for internal and external communications, handling inquiries and coordinating information flow
• Maintain accurate records, prepare reports, and assist with documentation to support effective property management
• Manage calendars, schedule appointments, and coordinate meetings to optimize the team’s productivity
• Build positive relationships with clients, tenants, and vendors, demonstrating a commitment to excellent customer service

Requirements

• Proficient knowledge of Microsoft Office products (Word, Excel, Outlook, etc.)
• Professional customer service and communication skills
• Proficient knowledge of typical business correspondence (grammar, structure, punctuation, spelling)
• Ability to communicate with multiple stakeholders (community managers, vendors, peers, clients)
• Ability to work effectively with others in person and in group settings
• Ability to prioritize, manage time, and meet deadlines
• Ability to interpret verbal and/or written instructions at a proficient level
• High School Diploma or GED required
• At least one year of directly related or closely related experience