ADMINISTRATIVE ASSISTANT

ISP Chemicals LLC is seeking a detail-oriented, proactive individual who thrives on understanding and improving processes. If you are a passionate problem-solver who enjoys collaborating with driven teams, we invite you to join our Ashland LLC business at our Calvert City, Kentucky location in a highly visible role within our manufacturing function.

About the Role

This position reports to the Operations Manager and plays a key role in maintaining accurate production records, resolving discrepancies, and supporting operational workflows.

Responsibilities

• Maintain accuracy of SAP Production entries by communicating with staff to ensure proper workflow.
• Audit SAP entries for discrepancies and conduct daily investigations and corrections of COGI errors, including a weekly review with staff.
• Perform daily reconciliation of production tracking for completeness and accuracy, collaborating with Engineers and FLLs to resolve issues.
• Enter and escalate business-critical Remedy tickets to address system error issues.
• Conduct monthly reviews of tank balances and weekly material usage variance, working with staff to resolve outstanding issues.
• Work with Operators to resolve SAP-related issues.
• Develop, review, and update training aids, work instructions, and documentation for operators, FLLs, and area staff.
• Collaborate with HR and the Training department for onboarding, training, and establishing security credentials for new employees.
• Attend mandatory Ashland safety training courses.
• Maintain the Area archive system.
• Prepare monthly credit card expense reports.

Requirements

• High proficiency in computer applications, including email, Microsoft Word, Excel, and PowerPoint.
• Knowledge of SAP and accounting practices.
• Highly organized, self-motivated, and able to multi-task effectively.
• Excellent written and verbal communication skills, with strong interpersonal abilities.
• Daily interaction with various departments supporting production and operations.
• Proficiency in Excel, including simple formulas (e.g., VLOOKUP, SUMIF) and pivot table functions.
• High School diploma or equivalent.
• Minimum of 5 years of administrative experience.
• Willingness to work some weekends and holidays as required.

Benefits

• Industry-competitive salary and benefits.
• Pay-for-performance incentive plans.
• Diverse and challenging work environment.
• Opportunities for development and advancement within a global Fortune 500 company.