Administrative Assistant

About the role

The Administrative Assistant provides high level administrative and operational support to senior leadership at Asahi Kasei America, Inc. This role is designed for an experienced executive assistant who operates with professionalism, discretion, and sound judgment.

Responsibilities

• Provide administrative support to senior leaders, including calendar management, meeting coordination, and schedule optimization
• Act as a key liaison between executives, internal teams, and external partners, ensuring clarity, professionalism, and timely follow-up
• Prepare agendas, presentations, briefing materials, and executive correspondence
• Anticipate leadership needs and proactively resolve scheduling or logistical challenges
• Care for the day-to-day needs of senior leadership, including travel arrangements, event planning, and expense tracking
• Coordinate meetings, town halls, leadership offsites, and board-related activities as needed
• Draft, review, and format business communications and reports
• Manage expense reporting and administrative systems in compliance with company policies
• Enter Purchase Orders in Business Central
• Maintain organized digital and document filing systems
• Partner with internal teams (Finance, IT, Facilities) to ensure seamless executive support
• Work closely with other Executive and Administrative Assistants across the IT organization to support and reinforce global policies, standards, and administrative processes
• Support the cadence of director-level and leadership reviews, including people planning cycles, offsite preparation, and follow-up action tracking
• Coordinate logistics for new hire onboarding within the IT organization, including workspace setup, system access requests, equipment provisioning liaison, and orientation scheduling
• Support cross-functional initiatives and leadership activities, ensuring seamless coordination and alignment
• Coordinate recurring and ad-hoc leadership meetings across NA, EU, CN, and AP regions, managing time zone complexity, invitations, pre-read distribution, and meeting room or virtual setup
• Capture meeting notes, action items, and decisions; distribute summaries to participants and track follow-through on assigned actions across leadership forums

Qualifications/Requirements

• Advanced proficiency in Microsoft 365 (Outlook, Word, PowerPoint, Excel, Teams)
• Strong experience reviewing, editing, and formatting executive presentations and leadership materials
• Proven capability in coordinating domestic and international travel, including itineraries, visas, and logistical documentation
• Ability to manage expense reporting and administrative systems in compliance with company policies
• Basic finance acumen, including familiarity with budgets, cost tracking, purchase orders, and invoice processing sufficient to support executive operations
• High level of digital literacy with document management, collaboration platforms, and virtual meeting tools
• Understanding of global operating environments and matrixed organizational structures
• Exceptional organizational skills with the ability to manage multiple priorities simultaneously
• High degree of discretion, confidentiality, and professional integrity
• Strong written and verbal communication skills
• Proactive, anticipatory mindset with a solution-oriented approach
• Adaptability and resilience in a fast-paced, evolving environment
• Cultural awareness and ability to work effectively across regions and functions
• Strong stakeholder management skills, including interaction with senior leaders and external partners
• Exceptional attention to detail in all work products, including communications, scheduling, documentation, and reporting, with a consistent standard of accuracy across both routine and high-visibility tasks

Pay

The base compensation range for this role is $21.75 - $29.43 per hour. Base Compensation is influenced by many factors including, but not limited to: time in the role, previous experience, skills, knowledge, performance, work requirements, internal equity, and business / economic conditions.