Administrative Assistant

Responsibilities

• Provide front office and reception coverage as part of the administrative team’s backup rotation, as needed.
• Manage high-volume secure file downloads and electronic filing in a fast-paced environment.
• Provide general administrative support to project teams for new and existing projects.
• Prepare and distribute inbound and outbound correspondence and packages (USPS, UPS, FedEx, etc.).
• Update project reports and CRM databases accurately and timely.
• Scan and electronically file confidential, legal, and project documents.
• Aid with special event planning and setup.
• Support office staff and the business development team with special projects, as needed.
• Perform other duties as assigned.

Requirements

• Experience handling confidential information and the ability to securely transfer files using encrypted email and file-sharing platforms such as Dropbox, SharePoint, and ShareFile.
• Strong computer skills, including efficient use of software for document management and project tracking.
• A professional, service-oriented demeanor with the ability to build strong working relationships across the organization.
• A strong can-do attitude, attention to detail, and commitment to follow-through.
• Reliability and accountability are crucial for this role.