Administrative Assistant

About the role

The Administrative Assistant will provide administrative support to the Plant Manager and other department leaders.

Responsibilities

• Provides administrative support and assistance to the US manufacturing Plant Manager North America and/or other assigned department leaders
• Performs clerical and administrative tasks including communication and reporting on daily activities and ongoing projects
• Receives incoming communication on behalf of plant manager, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff
• Schedules and/or attends meetings on behalf of plant manager, taking notes and providing assistance to ensure the priorities are met and goals are achieved
• Assists with new employee orientation and onboarding
• Coordinates orders for IT equipment, kits, business cards and other items necessary for employee success
• Facilitates payment of vendors, service providers and suppliers
• Assists and/or arranges travel and accommodations for leadership team as necessary, including hotel booking, transportation, and meals
• Organizes team communications and events, both internally and offsite
• Maintains professionalism and strict confidentiality with all materials, and exercises discretion when interfacing with the business
• Assist with other projects as needed

Travel Requirements

This is an onsite based role, however, up to 10% travel may be required to attend key industry and corporate events.

Required Skills & Abilities

• Excellent verbal and written communication skills
• Excellent organizational skills and attention to detail
• Excellent time management skills
• Proficiency with Microsoft Office or similar software with the ability to learn new or updated software
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
• Excellent interpersonal skills
• Ability to keep company confidences

Education and Experience

• BS/BA or equivalent experience required, preferably in business-related field
• Two years of work experience in administrative role reporting directly to upper management
• Preferred experience overseeing budgets and expenses
• Preferred experience developing internal processes and filing systems

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer