Administrative Assistant

Responsibilities

• Post weekly tuition charges to all accounts
• Add new families/enrollments to computer system
• Set up new paper files for director to review for new students
• Enter all payments received on computer system
• Add new employees on computer system
• Answer telephone, take messages, respond to injuries, and give directions to the center
• Call parents in the event of an accident or incident report
• Set up new employee paper files for staff for the director to review
• Keep hourly classroom counts
• Print monthly roll call for staff, playground registers, cleaning visits, supply lists, diaper charts etc
• Collect outstanding tuition via telephone
• Produce letters, signs, forms requested by the director
• Substitute in classrooms if needed
• Aid in the care of sick children
• Aid in the opening or closing of the facility
• Process maintenance requests
• Produce welcome packs, new starter packs and welcome folders
• Any other duties as required by the Director or Curriculum Specialist

Qualifications

• Must be at least 18 years old
• High school diploma or GED required; some post high school education or training preferred
• Minimum of 6 months experience in office environment
• Knowledge of childcare rules and regulations
• Able to relate well to the public in person and on the phone
• Diplomatic, tactful, creative, discreet, flexible, dependable, well organized, friendly
• Able to work effectively with multiple supervisors, balance and prioritize multiple requests
• Able to handle complex and multi-faceted tasks
• Excellent computer skills
• Maintain CPR and First Aid
• Maintain Child Abuse and Neglect classes
• Maintain Blood Borne Pathogen and Fire Extinguisher certification
• Maintain TB Test or note of good health