Administrative Assistant

About the role

The Administrative Assistant at Allstate Floral is an onsite position providing general administrative support to the Management team. Key responsibilities include organizational support, financial duties, and handling confidential matters.

Responsibilities

• Acts as a liaison with other departments and outside agencies.
• Maintains confidentiality of managerial decisions and interactions.
• Typing and designing general correspondences, memos, meeting minutes, charts, tables, graphs, sales reports, etc., proofreading for accuracy and clarity.
• Scheduling and organizing complex activities like meetings, travel, conferences, meals, and department activities.
• Establishing, developing, maintaining, and updating filing systems for executives.
• Organizing and prioritizing large volumes of information, calls, and emails.
• Sorting and organizing incoming emails, drafting written responses or replies by email or phone when necessary, and responding to regularly occurring requests for information.
• Prioritizing task requests from several managers and their teams.
• Working the front desk to greet visitors and triage phone calls as a back-up to the main receptionist.
• Running errands as needed.
• Processing expense reports.
• Assisting in special non-recurring and ongoing projects, acting as project manager for special projects, planning and coordinating multiple events and/or presentations, disseminating information, coordinating direct mailings, creating brochures, assessing plans, and making adjustments as needed.
• Providing backup coverage to the Executive Assistant.

Requirements

• High School Diploma.
• Current and valid California driver license.
• 3+ years of administrative experience.

Preferred Education and Experience

• Associate degree.
• 5+ years of related experience including supporting senior/executive management.

Benefits

• Medical/Dental/Vision Insurance.
• Term Life Insurance.
• 401(k).
• Paid Time Off.
• Paid Holidays.