Administrative Assistant

Job Details Description ADMINISTRATIVE ASSISTANT Reports to: Operations Manager Status: Regular, Full-Time, Non-Exempt Location: Fairbanks, AK Compensation: $22-$25 DOE Position Summary We are seeking a detail-oriented Administrative Assistant to support our project management, construction, and sales operations. This role is ideal for candidates with experience in office administration, construction coordination, or project support who thrive in fast-paced environments. This position plays a critical role in maintaining project documentation, office operations, data entry, and communication across teams. Key Responsibilities Administrative & Project Coordination Support the Project Manager and the State Sales Director with administrative tasksMaintain project files: contracts, permits, invoices, change orders, closeoutsAssist with project lifecycle documentation and trackingCoordinate permit paperwork and compliance documentation Office Administration Manage mail, office supplies, inventory, and workspace organizationCoordinate office equipment maintenance and vendor servicesMaintain clean, organized, and efficient office operations Data Entry & Reporting Perform accurate data entry in Excel, CRM systems, and internal toolsGenerate reports, logs, and project tracking updatesAssist with project and sales reporting Accounts Payable & Logistics Support Assist with invoice processing and documentation reviewTrack deliveries, match packing slips to purchase ordersIdentify and communicate discrepancies in shipments or billing Customer & Vendor Communication Respond to and route customer/vendor inquiriesSupport coordination between departments, vendors, and clients Additional Duties Run occasional business errands (valid driver’s license required)Submit expense reports with proper coding and documentationSupport special projects and administrative initiatives Required Skills & Abilities Strong organizational, multitasking, and time-management skillsExcellent communication and customer service skillsHigh attention to detail and accuracy in documentation and data entryAbility to prioritize tasks in a fast-paced environmentSelf-motivated with a proactive, problem-solving mindsetProfessional demeanor and reliability Technical Qualifications Microsoft Office (Excel, Word, Outlook, Teams, PowerPoint)Data entry and document management systemsTyping speed: 50+ WPM preferred Minimum Qualifications High school diploma or GED3+ years of administrative or office experienceExperience in construction, logistics, or warehouse environments preferredValid driver’s license Benefits 401(k) matching up to 4%Paid Time Off (PTO)Medical InsuranceEmployer-paid Dental & Vision Insurance (employee + dependents)Employer-paid Life & AD&D InsuranceEmployee discounts (Arctic Home Living, Alaska EcoWater, Renewable Energy Systems) Why Join Us? Growing company in the renewable energy and construction industryCareer growth opportunities in project management and operationsCollaborative, team-oriented cultureWork on meaningful projects that impact Alaska communities PREFERENCE STATEMENT The Aleut Corporation (“Aleut”) is committed to providing employment and development opportunities for our shareholders and descendants. Aleut shall make employment selections first based on qualifications for the position. Preference shall then be given to eligible and qualified TAC shareholders and descendants in accordance with the Alaska Native Claims Settlement Act, 43 U.S.C. 1601 et seq., and other applicable laws. Aleut is an equal opportunity employer. Aleut shall select, train, and promote the most qualified individuals based upon relevant work factors such as work quality, attitude, education, and experience, so as not to discriminate against any employee or applicant on the basis of race, color, sex, sexual orientation, national origin, religion, marital status, changes in marital status, pregnancy, parental status, physical or mental disability, age, status as a disabled veteran, special disabled veteran, Vietnam veteran, and all other eligible veterans, or other classifications protected by applicable law.