Administrative Assistant

ALPA, the largest airline pilot union and non-governmental aviation safety organization, seeks an experienced Administrative Assistant for the United Master Executive Council (MEC) Office in Rosemont, IL, representing 18,800 United pilots.

About the role

The Administrative Assistant provides general administrative support to meet the MEC’s goals in office workflow, meetings, events, and expense reporting. They ensure timely backup support for administrative tasks, assist with events and committee work, and provide reception backup as needed. Travel is 0–2%.

Responsibilities

• Support MEC office workflow, meetings, and events.
• Handle expense reporting and administrative backup.
• Provide direct administrative support for assigned committees and events.
• Assist with event planning and reception duties as needed.
• Perform other committee support tasks as assigned.

Requirements

• High school diploma or equivalent combination of education and experience.
• Two years of related experience (three or more preferred).
• Proficiency in Microsoft 365 (Excel, Word, PowerPoint, SharePoint).
• Strong writing, communication, and interpersonal skills.
• Ability to lift up to 50 lbs. without assistance.
• Flexibility to work on short notice as needed.

Preferred Qualifications

• Experience with proofreading and editing.

Physical Demands

• Constant computer use and stationary positioning.
• Regular movement within the office and local area.
• Frequent sitting, standing, bending, and reaching.
• Occasional lifting, moving, or retrieving items up to 50 lbs.
• Sporadic handling of luggage up to 50 lbs. during travel (assistance may not always be available).

Benefits

• Retirement: 401k with 11% non-elective employer contribution + 3% into a Market-Based Cash Balance Plan after 180 days (no employee contribution required). In-plan Roth conversions and 4-year vesting for 401k; 3-year cliff vesting for MBCBP.
• Healthcare: Day-one coverage with Aetna PPO, Aetna High Deductible Health Plan, or Kaiser HMO (where available), including medical, dental, and vision for employees and dependents. No premiums for High Deductible or Kaiser plans.
• Leave: 15 days paid vacation, 13 holidays, 2 volunteer days, generous sick and bereavement leave, and competitive parental leave.
• Insurance: Company-paid long-term disability, life insurance, and accidental death & dismemberment.
• Additional Benefits: Flexible Spending and Health Savings accounts, retiree health plan with HRA, 100% reimbursement for eligible education expenses, optional legal plan, supplemental life insurance, college 529 plan, pet insurance, long-term care insurance, and qualified transportation fringe benefits (where available).
• Partial remote work opportunities after six months of service.

Pay

Projected annual salary range: $48,204.00 – $64,402.00.