Administrative Assistant
The Administrative Assistant at AgriVision Equipment Group and PrairieLand Partners (AVE-PLP, LLC) supports the day-to-day operations in various locations. This role focuses on providing excellent customer service and administrative support.
About the Role
AVE-PLP is a joint venture between top John Deere dealerships, dedicated to leading the agriculture industry with technology, innovation, and exceptional service. The company fosters a culture of integrity, servant leadership, innovation, and performance.
Responsibilities
- Answers the phone and directs customer calls
- Greets and assists customers
- Makes daily deposits and balances cash
- Aids departments as necessary, including organizing and planning employee meals and meetings
- Tracks and reports employee Paid Time Off (PTO) usage and verifies hours for payroll processing
- Helps with custodial duties as needed
- Prepares payables for payment and scans sales reports to be sent to the Corporate Office
- Auxiliaries in allocating unapplied credits to accounts receivable
- Supports the Human Resources duties on a local level
- Provides administrative support to the store manager
- Maintains employee and AVE-PLP vehicle information for DOT purposes, obtains vehicle license tags and registration, and orders supplies for the store
- Files invoices and documents and maintains files
- Creates new customer accounts and assists in maintaining, updating, and coding current customer accounts
- Retrieves, sorts, and distributes the mail
- Performs other duties as required and necessary to ensure the success of AVE-PLP
Qualifications
- High School Diploma or GED equivalent
- One year of customer service experience preferred
- One year of experience completing administrative tasks preferred
- An equivalent combination of education and experience may be substituted on a year for year basis
- Must have reliable transportation and a valid driver's license
- Passing a driving record (MVR), criminal history background checks, employment verification, and drug screen will be required prior to employment
Supervisory Duties
None
Knowledge, Skills, and Abilities
- Ability to promote, support, and act in alignment with AVE-PLP's vision, mission, and values
- Strong ability to multi-task and prioritize tasks
- Strong verbal and written communication skills
- Excellent customer and employee relational skills
Education
A High School Diploma or General Education Diploma (GED) equivalent is required.
Additional Requirements/Licenses/Certifications
- Must have reliable transportation
- Must have a valid driver's license
- Passing a driving record (MVR), criminal history background checks, employment verification, and drug screen will be required prior to employment
Working Environment
The work environment is generally professional and office-based, with occasional exposure to moving mechanical parts, fumes or airborne particles, and vibration. Noise levels are usually moderate.
Physical Activities
- Some filing is required, involving reaching for and lifting files, opening filing cabinets, bending, and standing as necessary
- Ability to stand, sit, walk, walk on unpaved terrain, talk, reach with arms and hands, have good manual dexterity, use hands and fingers to operate a computer and telephone keyboard, handle or feel, hear alarms/telephones/normal speaking voice
- While performing the duties of this job, the employee is regularly required to talk or hear
- Moderate physical activity is required by moving and positioning objects up to 30 pounds occasionally and/or up to 15 pounds frequently
- Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus
Equal Opportunity Employer
AVE-PLP is committed to being an equal opportunity employer and does not discriminate against any person in any condition of employment based on race, color, creed, national origin, age, religion, disability, sex, sexual orientation, gender identity, gender expression, genetic information, marital status, or veteran status.