Administrative Assistant

Responsibilities

• Aid in the operation of a busy office environment.
• Support professional and technical staff with various administrative tasks.
• Handle general administrative duties such as answering phones, greeting guests, copying, scanning, typing, taking meeting minutes, data entry, research, running errands, office maintenance, etc.
• Distribute incoming mail, prepare outgoing mail, and deliver mail to the post office, UPS, or FedEx as needed.
• Maintain office calendars and coordinate meeting room scheduling and set up, including preparing meeting materials, providing food and beverages, assisting with IT needs, etc.
• Manage filing systems for client and project-related correspondence, contracts, reports, plans/specifications, reference information, dead-filing, and archived projects.
• Enter and update information in Deltek Vantagepoint software, including client and contact databases and employee records.
• Aid in proofreading, collating, and assembling project-related documents, including shop drawings, project manuals, cost estimates, reports, and correspondences.
• Plan and host office events, including Monthly Celebration Events, annual holiday celebrations, annual summer picnics, and other special events.
• Schedule and coordinate fleet vehicle usage and maintenance requests as needed.
• Maintain and forward monthly usage logs to accounting for vehicles, copiers, postage, petty cash, equipment, etc.
• Prepare for new employees, including office set up and orientation.
• Order office supplies and equipment.
• Perform other tasks as assigned.

Requirements

• Two or more years of previous work experience in an office environment.
• Excellent communication and organizational skills.
• Proficiency with Microsoft Office software.
• Valid driver's license.

Qualifications

• Associate degree in administrative assistant, business, or a related field.
• Preferred previous experience in construction, engineering, or architectural firms.
• Technical writing and editing abilities.

Skills

• Physical ability and mobility to work in an office setting.
• Standing or sitting for prolonged periods.
• Occasional stooping, bending, kneeling, crouching, reaching, twisting, lifting, carrying, pushing, and pulling light to moderate amounts of weight.
• Fine coordination including the use of a computer keyboard.
• Occasional evening and weekend work with potential overtime.
• Travel to off-site locations, including occasional overnight stays out of town.

Benefits

AE2S offers a family-friendly work environment with flexibility and work-life balance. The company also provides a competitive starting salary range of $44,100-$53,900 per year, subject to individual qualifications and experience.

Pay

The anticipated starting salary is $44,100-$53,900 per year, based on DOE (Compensation is subject to variation due to factors such as education, experience, skillset, etc.).

Schedule

The position will remain open until filled.