Administrative Assistant

We live by the Fish! Philosophy, which means we actively choose to bring passion to our work, find ways to play and bring joy to the office, and constantly look for ways to make someone’s day—both for our members and our teammates. Above all, we believe in being truly present for one another.

Benefits

• Comprehensive medical, dental, and vision insurance
• Flexible Spending Account (FSA) and Health Savings Account (HSA) options for full-time employees
• Paid holidays, vacation, and sick time
• Retirement 401(k) plan with company match
• Training and development opportunities
• Tuition assistance
• Community-focused volunteer opportunities
• Work/life balance initiatives
• Banking perks and discount programs
• Employee recognition program

Pay

$20.00–$24.00 per hour. The actual salary offered within the range depends on factors including relevant experience, qualifications, skills, level offered, and performance expectations.

Responsibilities

• Process incoming and outgoing mail, packages, and deliveries
• Arrange meetings and events, including catering, hotel accommodations, flights, and conference rooms
• Accurately take, transcribe, organize, and distribute meeting minutes and action items
• Review, proofread, and format correspondence, reports, presentations, and other business documents
• Order supplies and process/approve invoices in the software system
• Maintain reception, conference rooms, and common office areas to ensure a professional appearance
• Serve as the main point of contact for all external vendors, contractors, and service providers
• Schedule, coordinate, and oversee routine and emergency building repairs, maintenance tasks, and facility upgrades
• Facilitate mandatory building inspections, safety checks, and compliance walkthroughs with vendors; meet vendors on-site, grant secure access to buildings or specific areas, and monitor work progress (may require travel to other branches)
• Track vendor service logs, update maintenance records, and process vendor invoices for approval
• Assist with employee recognition activities and company events
• Perform other related duties as assigned

Requirements

• Minimum of three years’ experience in administrative support, office management, or a related role
• Associate’s degree preferred, or high school diploma/GED with equivalent work experience

Skills

• Exceptional oral, written, and interpersonal skills
• Energetic, eager to learn, and willing to cooperate
• Ability to build relationships with teammates and the board of directors
• Exceptional organizational skills and strong attention to detail
• Decision-making skills to work autonomously and manage specific tasks
• Highly competent computer skills, with advanced knowledge of Microsoft Office Suite
• Strong initiative and knowledge of office procedures and equipment
• Ability to handle confidential information responsibly