Administrative Assistant

Position Summary

The Administrative Assistant is responsible for performing regular and daily activities for the assigned site and/or assigned executive.

Duties And Responsibilities

• Verify, audit, and forward vendor invoices to appropriate departments for payment.
• Provide Procurement Request (PR) support and act as a point of contact for Accounts Payable inquiries across the plant.
• Order and purchase departmental supplies, equipment, and tools as required via purchase requisition forms, electronic forms, and/or company card.
• Interface with buyers, coordinators, expediters, etc.
• Serve as point of contact for coordinating on-site and off-site employee events.
• Schedule and facilitate orientation for newly hired employees.
• Partner with security to create, activate, and deactivate employee and visitor badges.
• Process various employee expense reimbursements, including safety related items.
• Maintain departmental and site records and files as required and ensure compliance with corporate standards, policies and procedures.
• Cook up and coordinate the scheduling of department meetings.
• Schedule and notify employees of certifications/seminars; maintain certification records.
• Support the day-to-day operations of the facility and provide project support when required.

Required Qualifications

• A high school diploma or equivalent required.
• 2+ years of administrative assistant experience in supporting a multi-faceted department required.
• Computer skills with high-level capabilities in MS Office (Word, Excel, PowerPoint, and Outlook) are essential.

Additional Qualifications

• Experience working with several types of databases and reporting systems.
• Strong organizational skills with exceptional attention to detail.
• Strong administrative skills and written and verbal communication skills.
• Familiarity with SAP and Travel and Expense reporting software.
• Excellent interpersonal and organizational skills.
• Experience in a factory or production environment preferred.