Administrative Assistant

Alabama Media Group, Alabama's largest news and entertainment company, is seeking an Administrative Assistant & Events Coordinator to support the newsroom, office management, marketing initiatives, and live events.

About the role

This role is primarily focused on supporting the newsroom, office management, helping with marketing initiatives, and coordinating live events. The pay range for this position is $40,000 - $46,000/year.

Responsibilities

• Manage the newsroom office, such as sorting and distributing mail, greeting visitors, answering phone calls and routing callers, and setting up meetings
• Assist in creating and scheduling marketing content that supports the newsroom, including social media posts, promotional materials, and internal/external communications
• Support the planning and execution of marketing campaigns, sponsorships, and brand initiatives
• Help plan and execute events including staff meetings, conferences, retreats, social functions, client events, public receptions, and training sessions
• Order catering and coordinate logistics for meetings and events
• Prepare internal communications, memos/emails, newsletters, reports, and staff presentations (including PowerPoint decks and marketing collateral)
• Support leadership with various assignments such as booking travel and hotels, processing expenses, and other duties as needed
• Communicate with the building manager on janitorial and maintenance requests, helping ensure a clean, comfortable, ready-to-use office environment
• Maintain office supplies and coordinate maintenance of office equipment
• Maintain filing systems, both electronic and physical
• Be a helpful and positive presence in the workplace

Requirements

• High school diploma or equivalent; coursework or experience in marketing, communications, or a related field a plus
• Minimum of one year of experience in office management, marketing support, administrative assistance, or a similar role
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Teams); familiarity with social media platforms and/or basic design tools (e.g., Canva) a plus
• Superior editing and grammar skills — comfortable proofreading marketing copy, reports, meeting minutes, and correspondence for accuracy and tone
• Strong organizational skills and ability to juggle marketing and event projects alongside office support tasks
• Ability to work in a deadline-oriented team environment
• Desire to be proactive and create a positive experience for others
• Excellent interpersonal skills
• This role requires in-office presence at least three days per week, along with reliable transportation and the ability to travel off-site for events

Pay

$40,000 - $46,000/year