Administrative Assistant

Payrate: $20.00 - $22.00/hr Summary: As an Office Support Assistant, you will provide administrative and operational support to the Headquarters (HQ) office. This role is responsible for coordinating meetings, including room setup and ensuring meeting spaces are properly equipped with the necessary technology, supplies, and materials. The position may also need to manage food and beverage arrangements for meetings and events held at HQ, helping to ensure professional and efficient experience for employees and visitors. Additionally, the Office Support Assistant will assist with a variety of day-to-day administrative tasks to support the smooth operation of the office Responsibilities:Check the calendars the night prior to know what meetings are taking place the following day. Will also help determine the time you need to arrive to perform the necessary dutiesCheck the Admin Planning Calendar | Logistics to see what needs to be done the following morning in order to prepare for the day’s meetingsYou will work closely with the Executive Assistant that coordinates all of the meetings at HQ.Coffee DutiesRoutine cleaningwarm up potsmake coffeedeliver coffeeretrieve coffeeSignage for meetings CreatingDistributionRetrievingStock snack carousels, mini refrigerators, supplies for meetings (flip charts, markers, white board markers, etc.)Meeting Room Set Up Assist with catering placement Mail (assist receptionist)Pickup / Take down Distribution of important mail itemsTake Fed Ex packages to 1st Floor SuppliesTake inventoryPut Stock AwayKeep supply room neatStock copy paper / toner at all copy machinesStock all kitchenettesStock napkin holders in cafeteriaOther administrative duties Skills:Candidates must be able to work in a fast-paced environment, moving between multiple floors and meeting rooms ensuring beverages and equipment are set-up properly for meetings.Team Player is a mustComputer Programs ExperienceHighly proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)Detail oriented, accurate, and able to prioritize multiple projects with high level of effectivenessStrong organizational skillsProactive, self-motivated, self-directed, and flexibleStrong commitment to integrity and professionalism as you will be working with employees, customers, senior executives, etc. Pay Transparency: The typical base pay for this role across the U.S. is: $20.00 - $22.00/hr. Non-exempt positions are eligible for overtime at a rate of 1.5 times the base hourly rate for all hours worked in excess of 40 in a work week, or as required by state or local law. Final offer amounts, within the base pay set forth above, are determined by factors including your relevant skills, education and experience. Full-time employees are eligible to select from different benefits packages. Packages may include medical, dental, and vision benefits, health savings accounts with qualified medical plan enrollment, 10 paid days off, 3 days paid bereavement leave, 401(k) plan participation with employer match, life and disability insurance, commuter benefits, dependent care flexible spending account, accident insurance, critical illness insurance, hospital indemnity insurance, accommodations and reimbursement for work travel, and discretionary performance or recognition bonus. Sick leave and mobile phone reimbursement provided based on state or local law. Consent to Communication and Use of AI Technology: By submitting your application for this position and providing your email address(es) and/or phone number(s), you consent to receive text (SMS), email, and/or voice communication whether automated (including auto telephone dialing systems or automatic text messaging systems), pre-recorded, AI-assisted, or individually initiated from Aditi Consulting, our agents, representatives, or affiliates at the phone number and/or email address you have provided. These communications may include information about potential opportunities and information. Message and data rates may apply. Message frequency may vary. You represent and warrant that the email address(es) and/or telephone number(s) you provided to us belong to you and that you are permitted to receive calls, text (SMS) messages, and/or emails at these contacts. You also acknowledge and agree to Aditi Consulting LLC’s use of AI technology during the sourcing process, including calls from an AI Voice Recruiter. AI is used solely to gather data and does not replace human-based decision-making in employment decisions. Calls may be recorded. Consent is not a condition of purchasing any property, goods, or services. You may revoke your consent at any time by replying “STOP” to :messages or by contacting privacy@aditiconsulting.com. For information about our collection, use, and disclosure of applicant's personal information as well as applicants' rights over their personal information, please see our Privacy Policy #AditiConsulting #26-06689