Administrative Assistant

About the role

Addison Group is hiring on behalf of our client, a public-sector organization within the education space. This is a collaborative, mission-driven environment focused on supporting students, families, and staff through high-quality administrative operations.

Responsibilities

• Aid with student registration processes, including frequent interaction with Spanish-speaking families
• Maintain and update student records, including special education and compliance documentation
• Support administrative functions such as data entry, file management, and document tracking
• Cook up and maintain calendars, logs, and departmental records
• Cook up and maintain calendars, logs, and departmental records
• Coordinate and maintain calendars, logs, and departmental records
• Support HR-related tasks such as employment verifications and onboarding documentation
• Utilize internal systems to input and manage data (e.g., student information systems)
• Help organize and support seasonal or annual programs and reporting requirements
• Ensure records are properly archived and accessible when needed
• Provide general administrative support across departments as needed

Requirements

• Fluent in Spanish and English a plus
• Minimum of 3 years of administrative experience
• Prior experience in an educational setting is preferred
• Strong proficiency with Microsoft Office and Google Workspace
• Strong organizational skills with a high level of accuracy
• Excellent written and verbal communication skills
• Ability to handle confidential information with discretion
• Ability to quickly learn new systems and software platforms

Qualifications

• Minimum of 3 years of administrative experience
• Prior experience in an educational setting is preferred
• Strong proficiency with Microsoft Office and Google Workspace
• Strong organizational skills with a high level of accuracy
• Excellent written and verbal communication skills
• Ability to handle confidential information with discretion
• Ability to quickly learn new systems and software platforms

Skills

• Spanish language fluency (a plus)
• Microsoft Office proficiency
• Google Workspace proficiency
• Organizational skills
• Written and verbal communication skills
• Confidentiality handling
• New system learning

Benefits

• Medical coverage
• Dental coverage
• Vision coverage
• 401(k) plan

Pay

$20 – $23 / hour

Schedule

Monday–Friday, 8:00 AM – 4:30 PM (30-minute unpaid lunch)

Additional Details

• Full-time on-site role
• Immediate start preferred
• Contract role expected to last at least 2 months, with potential for extension
• Business casual work environment
• Opportunity to gain experience in a collaborative educational environment
• Exposure to multiple departments including operations, HR, and student services
• Meaningful work supporting families in the community

Perks

• Opportunity to gain experience in a collaborative educational environment
• Exposure to multiple departments including operations, HR, and student services
• Meaningful work supporting families in the community

Company Information

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.