Administrative Assistant

About the role

The Administrative Assistant I position at Ace Electric is a vital part of the department, supporting the Department Manager and other personnel with administrative tasks. This role includes assisting with departmental operations, managing clerical duties, and handling various administrative functions.

Responsibilities

• Assist the Department Head with all facets of departmental operations.
• Responsible for routine clerical departmental duties as assigned by the Department Head.
• Greet and manage incoming calls.
• Input payroll data from time sheets into the payroll system.
• Process accounting close out requirements (Credit Card receipt processing, Invoice Approval process).
• Process purchase orders.
• Process weekly invoicing.
• Afford administrative support to department personnel, including reports, spreadsheets, labels, schedules, communications, filing, etc.
• Provide administrative support for department staff.
• Ensure all office common areas are organized and ready for use (Conference room, kitchen, copy room, etc.).
• Manage incoming and outgoing mail and packages.
• Become sufficiently familiar with other office support to allow for reliable support.
• Additional responsibilities may be assigned as needed by the Department Head.

Requirements

• License: Valid state driver's license as required by job conditions or by the company.
• Certifications: None Required.
• Education: High School Graduate/GED required.
• Experience: Minimum of 1 year general office experience.

Mandatory Hiring Requirements

• References
• Background Check
• Drug Screen Testing
• Valid Driver’s License

Position Requirements

• License: Valid state driver's license as required by job conditions or by the company.
• Certifications: None Required.
• Education: High School Graduate/GED required.
• Experience: Minimum of 1 year general office experience.

Benefits

• Health, Dental, Vision, Life, Disability, Accident and Critical Illness Insurances
• 401k with Match
• Access to Ace University: Apprenticeship Program, Leadership Training, Skill Building Classes and much more!

General Summary

The Administrative Assistant I will be responsible for assisting the Department Manager and all other department personnel with all clerical and administrative functions within the department. This position will also have primary responsibility for telephone receptionist duties. This position will temporarily perform the duties of other office personnel during times of excessive workload, vacations, or other absences.