Administrative Assistant

About the role

We're seeking a highly organized and detail-oriented Administrative Assistant to support the Community Habilitation (Com Hab) program. This role is ideal for someone who thrives in a fast-paced environment, enjoys managing multiple responsibilities, and takes pride in supporting program operations that serve individuals with intellectual and developmental disabilities.

Responsibilities

• Provide administrative support to the Vice President, Program Director, and Team Leaders
• Manage calendars, scheduling, and meeting coordination
• Prepare meeting materials and draft meeting minutes
• Auxiliary with program reports, spreadsheets, and documentation
• Manage daily emails, phone calls, and general correspondence
• Maintain organized filing systems and program documentation
• Order office supplies and assist with general office operations
• Perform additional administrative duties as needed to support program operations
• Maintain accurate program records and documentation
• Enter and manage data in program systems including IRMA, Choices, eVero, and Daily Management dashboards
• Assist with intake documentation, DDP2 forms, and program records
• Support preparation for internal and external audits

Requirements

Strong organization and attention to detail
Professional communication and customer service skills
Ability to manage multiple priorities in a fast-paced environment
Collaborative and service-oriented mindset
Experience supporting program leadership and coordinating administrative processes

Qualifications

• High school diploma required
• Administrative experience in healthcare, human services, or nonprofit settings preferred

Skills

• Microsoft Office (Excel, Word, Outlook, PowerPoint)
• Experience with database systems and reporting tools preferred

Benefits

At Access, our Culture Playbook isn’t a poster on the wall – it’s how we show up for each other and for the people we support. You’ll Be Part Of a Team That Is Clear about expectations
Supportive and accountable
Focused on outcomes that matter to people.
And committed to helping people live the healthiest and fullest lives possible – while making sure out staff can do the same.

Pay

$19.50- $21.00 per hour

Schedule

M–F 8:30 am to 5 pm