Administrative Assistant

ABM Industries is one of the world’s largest providers of integrated facility, engineering, and infrastructure solutions. Every day, over 100,000 team members deliver essential services that make spaces cleaner, safer, and more efficient, enhancing the overall occupant experience. ABM serves a wide range of market sectors including commercial real estate, aviation, education, mission critical, and manufacturing and distribution.

About the role

The Administrative Assistant ensures the efficient and smooth day-to-day operation of the office.

Responsibilities

• Provides administrative support to ensure efficient operation of the office.
• Answers phone calls, schedules meetings, and supports visitors.
• Carries out administrative duties such as filing, typing, copying, binding, and scanning.
• Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
• Makes travel arrangements for senior staff, including booking flights, cars, and hotel or restaurant reservations.
• Exhibits polite and professional communication via phone, email, and mail.
• Supports the team by performing tasks related to organization and strong communication.
• Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, and evaluating new equipment and techniques.
• Provides information by answering questions and requests.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
• Contributes to team effort by accomplishing related results as needed.

Requirements

• Reporting Skills
• Administrative Writing Skills
• Microsoft Office Skills
• Managing Processes
• Organization
• Analyzing Information
• Professionalism
• Problem Solving
• Supply Management
• Inventory Control
• Verbal Communication

Benefits

ABM offers a comprehensive benefits package. For details, visit ABM Employee Benefits.

Pay

$20 - $24 per hour. The pay listed is the hourly range for this position. A specific offer will vary based on the applicant’s experience, skills, abilities, geographic location, and alignment with market data.