Administrative Assistant

Overview

Seeking an experienced Administrative Assistant to provide onsite support for managers and directors during a 5-month assignment. The ideal candidate will be highly organized, possess exceptional written and verbal communication skills, and have demonstrated experience managing calendars, coordinating meetings and events, and supporting departmental operations. May provide backup support to higher-level management as needed.

Key Qualifications

• Strong written and verbal communication skills
• Excellent organizational and project management abilities
• Proven experience supporting leaders in an administrative capacity
• Strong customer service and interpersonal skills
• Able to manage multiple priorities and meet deadlines
• Ability to manage multiple stakeholders' calendars and events
• Proactive problem solver who can anticipate scheduling conflicts and administrative needs

Preferred Experience

• Previous Administrative Assistant, Executive Assistant, Office Coordinator, or similar experience
• Experience with internal communications
• Scheduling and calendar management for multiple stakeholders
• Event planning and coordination, including larger employee events (e.g., picnics, town halls, team meetings)
• Project coordination and timeline management
• Employee onboarding and office setup support

Technical Skills

• Microsoft Outlook (advanced calendar management)
• Microsoft PowerPoint (presentation creation and formatting)
• Microsoft Excel (tracking, reporting, and basic analysis)
• Microsoft Word and other Microsoft Office applications
• Experience with travel and expense management systems

Key Responsibilities

• Manage calendars, meetings, and travel arrangements
• Cook up onsite and virtual meetings, events, and departmental activities
• Prepare presentations, correspondence, and business documents
• Process expense reports and support budget tracking activities
• Serve as a key point of contact for scheduling and administrative support
• Help organize larger employee engagement events such as company picnics and team gatherings

Benefits

• Medical and Prescription Drug Plans
• Dental Plan
• Vision Plan
• Health Savings Account (for High-Deductible Health Plans)
• Flexible Spending Accounts (Health, Limited Purpose, Dependent Care, Commuter Parking and Commuter Transit)
• Supplemental Life Insurance
• Short Term Disability (coverage varies by state)
• Long Term Disability
• Critical Illness, Hospital coverage, Accident Insurance
• MetLife Legal, MetLife ID Fraud, and MetLife Pet Insurance
• 401(k)