Administrative Assistant Associate

About the role

This position provides administrative and operational support for the Agricultural Science Center in Farmington, serving as the primary liaison with the AES Director’s Office and collaborating closely with the ASC Farmington Research Coordinator and Farm Manager to ensure smooth operations and timely resolution of questions and concerns.

Responsibilities

• Act as the primary liaison for Ag Science Center Farmington with AES Director’s Office on basic administrative and/or operational matters.
• Work closely with ASC Farmington Research Coordinator and ASC Farmington Farm Manager to ensure operations run smoothly and address questions and concerns.
• Perform basic bookkeeping functions, including simple billing and cash receipt activities, budget reports for faculty, expenditure reconciliation, and maintenance of purchasing contracts.
• Support hiring processes by initiating student, temporary/seasonal employee hiring and preparing requests to fill permanent job vacancies.
• Arrange meetings, conferences, interviews, appointments, and maintain schedules for faculty and staff.
• Make travel and lodging arrangements for faculty, staff, students, and visitors such as candidates, speakers, and presenters.
• Assist with event planning and preparation for community outreach events, NMSU events, and center tours.
• Maintain, establish, and update files and records including employee, inventory, and vehicle records.
• Operate computer systems to enter data, draft, edit, and print letters, tables, reports, and other materials.
• Accept, screen, and route telephone calls; prepare responses to routine email inquiries.
• Order, stock, and distribute office supplies; sort, screen, and distribute incoming and outgoing mail.
• Greet and direct visitors; may instruct and oversee student employees performing similar duties.
• Perform miscellaneous job-related duties as assigned.

Requirements

• High School diploma plus 1 year of relevant experience, or higher degree.

Preferred Qualifications

• Special Certification/Licensure

Working Conditions and Physical Effort

• Environment: Typical interior/office work environment.
• Physical Effort: No or very limited physical effort required; lifting up to 10 pounds, some standing or walking.
• Risk: No or very limited exposure to physical risk.