Administrative Assistant Associate

About the role

The STEM Outreach Center and STEM Innovation Network at NMSU are seeking an Administrative Assistant II to coordinate school and teacher professional development events.

Responsibilities

• Provide administrative and logistical support for the NMSU STEM Outreach Center and the New Mexico STEM Innovation Network.
• Coordinate professional learning, meetings, workshops, conferences, and other STEM education activities offered to educators and community partners across New Mexico.
• Schedule and coordinate events; create and manage participant registration; communicate logistical information to participants and presenters.
• Maintain registration and attendance records; prepare event materials; provide general administrative support to STEM Outreach Center and STEM Innovation Network staff.
• Manage multiple events and administrative tasks simultaneously.

Requirements

• High School diploma plus 1 year of relevant experience, or higher degree.

Preferred Qualifications

• Administrative support in a university, education, nonprofit, or community-based organization.
• Coordinating workshops, conferences, professional learning, meetings, or other events.
• Managing online event registration and participant communications.
• Maintaining participant databases, spreadsheets, attendance records, or program documentation.
• Working with K–12 schools, educators, professional learning programs, or community partners.
• Familiarity with New Mexico communities and educational organizations.

Working Conditions and Physical Effort

• Work is normally performed indoors.
• Light physical effort; applies to no more than two hours per day.
• Handling of average-weight objects up to 10 pounds or some standing or walking.
• No or very limited exposure to physical risk.