Administrative Assistant-AP

About the role

The Administrative Assistant will report to the HLUS Account Payable Supervisor and be responsible for driving organizational efficiency by managing day-to-day clerical tasks. This position requires additional technical/analytical knowledge of internal systems and functions related to maintaining daily operations of critical AP/AR processes for FUJIFILM Holdings America Corporation.

Responsibilities

• Collect and distribute daily mail.
• Manage check processing tasks: gather and sort printed checks per schedule, verify special handling instructions, and process via USPS and overnight courier.
• Use office machinery to fold, insert checks into envelopes, and apply proper postage based on destination.
• Create, maintain, prepare, and track physical and/or digital filing systems to be sent to a third-party scanning and storage facility.
• Monitor office supply inventory and prepare monthly office supplies order for management approval.
• Perform data entry and analysis tasks as directed or required.
• Report maintenance or office-related issues to management.
• Shred documents and keep files organized.
• Print, collate, and scan month-end accrual invoices.
• Follow up on returned checks to locate proper addresses and send update requests to vendors.
• Distribute HR and team event information to the group.
• Comply with and correct incoming Concur travel statements for posting by AP.
• Sort end-of-month ACH tax requests with proof of payment and distribute for posting.
• Process remote check deposits when required.
• Process AR Letter of Credit documents and mail via overnight courier when required.
• Complete special projects as assigned.

Required Skills/Education

• High school diploma or equivalent required; Associate’s or Bachelor’s degree highly preferred.
• 2+ years of experience.
• Decision-making skills to work autonomously and manage specific tasks.
• Organized and able to prioritize responsibilities.
• Attention to detail and accuracy in processing.
• Knowledge of office procedures and equipment.
• Familiarity with customer service principles.
• Ability to manage sensitive and confidential information with tact and professionalism.
• Information management skills.
• Problem-solving skills.
• Hands-on experience with remote depositing corporate account checks.
• Proficiency in Microsoft Office products: Teams, Word, Excel, and PowerPoint.
• Impeccable organization, multitasking, time-management, and stellar verbal and written communication skills.

Desired Skills

• Experience with ERP systems including SAP and Oracle software.
• Experience with Concur Expense Management Software.

Pay

$18.26 – $22.85 per hour depending on experience.

Benefits

• Medical, Dental, Vision
• Life Insurance
• 401k
• Paid Time Off