Administrative Assistant, Advising and Academic Services (CL-2)

About the role

The Administrative Assistant, Advising and Academic Services (CL-2) provides specialized support to the Center for Advising and Academic Services by processing and compiling information, preparing reports, and completing other specific administrative duties.

Responsibilities

• Serve as a point of contact over the phone, in person and online, for students, parents, faculty, staff and the general public. Answer questions as able or refer inquiries to appropriate person.
• Open, sort and distribute office mail. Process outgoing mail.
• Access department calendars; schedule and log appointments as necessary.
• Aid in event organizing or scheduling.
• Create, update and proofread various correspondence and documents.
• Maintain complex filing systems, including student and faculty files.
• Enter and manage information in department computer system; information may be of a confidential nature.
• Manage and reconcile independent budgets and financial records.
• Purchase office supplies and equipment when needed.
• Train and supervise student workers.
• Maintain knowledge of state and federal regulations pertinent to position.
• Possess intimate knowledge of entire institution.
• Consistently demonstrate courtesy, tact, professionalism and the ability to handle difficult people.
• Perform other job-related duties as required.

Requirements

• High school graduate, with 5-7 years of progressively responsible secretarial/clerical work or any combination of training, experience and education sufficient to indicate an ability to do the work.
• General computer proficiency with Microsoft Office Suite.

Skills

• Intermediate Written Communication
• Intermediate Office Organization
• Intermediate Record & Data Processing
• Intermediate Auditing & Data Reconciliation
• Advanced Interpersonal Communication
• Intermediate Responsibility
• Intermediate Organizational Knowledge

Benefits

Vacation days may not be approved during certain "black out" periods.

Pay

$20.66/hour - $21.69/hour

Schedule

Monday-Friday, 8:30am - 5:00pm

About the Department/School

The Center for Advising & Academic Services (CAAS) is dedicated to helping students develop skills required to demonstrate academic success while developing the advising structure required to support our faculty and staff advisors. In line with the Marist 100 commitment of Student Centrality, CAAS is dedicated to teaching skills and providing the necessary resources that will help both students and advisors thrive.

About Marist University

Founded in 1929, Marist is a comprehensive, independent four-year institution whose signature educational approach blends the liberal arts with pre-professional studies and emphasizes experiential learning to enrich classroom instruction. With campuses in Poughkeepsie, N.Y., and Florence, Italy, plus over 70 programs offering a variety of international study, Marist is a portal to the world and is devoted to nurturing a welcoming, inclusive community. Through six schools offering almost 50 majors, Marist cultivates the intellectual growth and well-being of its more than 6,000 undergraduate and graduate students and encourages them to color outside traditional academic lines as they pursue coursework and personal experiences that provide valuable occupational expertise and reflect their individual passions. Marist has been acclaimed a top institution in the nation by U.S. News & World Report, the Wall Street Journal/College Pulse, Princeton Review, and others.