Administrative Assistant-Advancement and Alumni Relations

General Summary

This is a full-time, in-person, 4 days per week (32-hours per week), hourly position responsible for administrative support in both the Advancement and Alumni Relations office and in Career Development. While the position is primary four weekdays per week, typically 8:00 AM-4:30 PM, some weekend and evening availability is required.

Primary Duties And Responsibilities

• Provide coaching and mentoring services to individual students.
  • In collaboration with academic advisors, coach, advise, mentor students on the benefits of securing internships, employment experiences related to their major(s), or other educational experiences to build resume skills prior to graduation.
• Maintain strong relationships with potential employers and alumni.
  • Promote connections and networking through programming and individual assistance.
• Maintain and improve systems and services designed to link students with post-graduation careers.
  • Collect, analyze and report participation, satisfaction, learning and other outcomes as appropriate.
• Answer main phone line for Advancement and Alumni Relations and Career Development.
  • Manage budget accounts, process invoices and expenses, and maintain budget files.
• Aid in event management:
  • Booking locations on and off campus
  • Ordering and securing supplies (such as flowers, balloons, plaques, etc.)
  • Managing RSVP lists
  • Creating events and standard emails
• Aid Major Gift Officers with travel arrangements:
  • Booking hotel rooms, flights, and rental cars
  • Preparing prospect packets