ADMINISTRATIVE ASSISTANT/ADMINISTRATIVE COORDINATOR (WATER/WASTEWATER)

Brief Description

SCE is currently seeking an Administrative Coordinator in our Headquarters Office in Flanders, NJ. The Administrative Coordinator position will work collaboratively as a member of our Water/Wastewater production team providing essential support in a fast-paced work environment.

Job responsibilities

• Provide advanced administrative assistance and support to project managers and production staff including technical document review, editing and formatting.
• Provide quality assurance and control of departmental project deliverables for compliance with company standards and procedures.
• Provide administrative review and formatting of correspondence, transmittals, reports, meeting agendas, minutes, letters, memos, permit application packages, Agency application packages and submissions, property owner requests, etc. where and when needed.
• Retrive, organize and compile project documents/deliverables for submission to Client.
• Provide reproduction services including printing and copying of technical documents, reports, plans and specifications, and other deliverables with expectation of spending periods of time standing, moving around, lifting and handling paper products and packaging deliverables within reproduction areas.
• Maintain cleanliness and organization of reproduction areas.
• Able to meet aggressive schedules and adapt to quick turn-around and last-minute changes for project deadlines.
• Coverage during planned / unplanned absences.
• Prepare and send outgoing mailings and packages including familiarity with UPS, FedEx and US Postal Service.
• Other related administrative tasks may be required.

Requirements

• In-office position.
• High School Diploma or equivalent, college degree a plus.
• Minimum 5 years of related industry experience.
• Previous Architectural / Engineering or Construction industry experience preferred.
• Ability to work in a fast-paced, team-oriented office environment.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, etc.).
• Familiarity with basic business machines, i.e., copy, scan, fax, postage machine.
• Previous administrative or office-related experience in Architectural / Engineering or Construction environment preferred.

Pay

$22-$32/hr, based on experience and qualifications.

Schedule

Full-time position located at our Flanders, NJ Office. The work hours are 8 a.m. to 5 p.m., Monday through Friday.

Benefits

SCE offers excellent compensation and benefits packages including medical, dental, vision, life insurance, 401(k) plan, and paid holidays for this position.