Administrative Assistant - Addison, TX

About the role

The Administrative Assistant III position supports the Head of Power Business Development and the broader Power Business Development team. This role is critical for effective coordination, organization, and execution of business activities.

Responsibilities

• Provide proactive administrative support by managing calendars, scheduling priorities, screening correspondence, and coordinating day-to-day activities.
• Act as a key point of contact for internal stakeholders, responding to routine inquiries and supporting communication across the department.
• Gather, input, and maintain data for budget-related activities, including monthly and annual reporting, variance tracking, and other cyclical financial processes.
• Support departmental governance and compliance requirements by maintaining corporate governance records and diligence-related documentation.
• Cook up meetings, events, workshops, and team functions, including logistics, scheduling, meeting materials, and catering arrangements.
• Maintain team documentation, databases, and filing systems by organizing, verifying, and archiving both electronic and hard-copy records.
• Provide a variety of administrative services including preparing correspondence, presentations, spreadsheets, travel arrangements, expense reports, invoicing support, office supply management, records filing, and document notarization.
• Manage the filing and recording of documents with county and public records offices.
• Provide notary services to support departmental and business documentation requirements.
• Other duties and tasks, as assigned.

Requirements

• Minimum Education Required: High School/GED
• Minimum of 3 years of directly related administrative support experience, preferably supporting senior leaders or business development teams
• Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and collaboration tools
• Demonstrated ability to manage multiple priorities, coordinate competing deadlines, and maintain a high level of accuracy and attention to detail
• Excellent communication, organizational, and interpersonal skills with the ability to interact effectively with internal and external stakeholders
• Proven ability to handle confidential and sensitive information with discretion, professionalism, tact, and diplomacy
• Experience with Oracle invoicing systems or similar enterprise business platforms is considered an asset

Qualifications

• Administrative certification or equivalent experience, e.g., spreadsheet/database management, accounting and business math, business communications

Skills

• Microsoft Office Suite proficiency
• Strong organizational and communication skills
• Ability to manage multiple priorities and deadlines
• Confidentiality and professionalism handling sensitive information
• Experience with Oracle invoicing systems or similar enterprise business platforms

Benefits

Not specified

Pay

Not specified

Schedule

Not specified