Administrative Assistant/Accounting Clerk

About the role

We are looking for a dependable Administrative Assistant/Accounting Clerk to support daily office operations and provide administrative assistance to the accounting team in Cerritos, California. This position combines front-office coordination, document handling, and data entry with accounting support tasks that help keep records organized and deposits processed accurately. The ideal candidate is organized, attentive to detail, and comfortable managing multiple administrative priorities in an office environment.

Responsibilities

• Manage incoming and outgoing mail by collecting, sorting, opening, and distributing correspondence to the appropriate departments.
• Review received checks, identify the correct related entity, and document the information accurately on supporting records.
• Prepare and organize bank deposits for remote deposit processing while maintaining clear and complete documentation.
• Enter deposit and financial tracking details into spreadsheets and other internal records with a high level of accuracy.
• Coordinate shipping activity, including handling package preparation and supporting courier services such as FedEx.
• Scan office and accounting documents, confirm image quality and completeness, and maintain properly organized electronic records.
• Provide administrative support to accounts payable by assisting with invoice and expense report copying, filing, and document organization.
• Draft letters, reports, and routine business correspondence as requested by managers and department staff.
• Maintain office and accounting files, including preparing year-end records for storage and supporting special projects assigned by leadership.

Requirements

• Experience in administrative support, office coordination, or a similar clerical role.
• Working knowledge of data entry, document management, and general office procedures.
• Ability to handle mail processing, filing, scanning, and other day-to-day administrative tasks efficiently.
• Familiarity with supporting accounting or accounts payable functions in a detail-focused office setting.
• Proficiency with spreadsheets and standard office software for recordkeeping and correspondence.
• Strong attention to detail with the ability to verify information and maintain accurate documentation.
• Effective organizational and time management skills with the ability to manage multiple assignments.
• Strong communication skills and the ability to work collaboratively with managers, supervisors, and office staff.