Administrative Assistant (Academics and Accountability Department)

Job Duties

• Answer department calls and/or emails
• Manage Executive Director calendar and/or email, as requested
• Purchasing Requisition review and submission
• Cook up department travel accommodations and prepare requisitions for: meeting registration fees, hotel, fuel, vehicle, and per diem upon return
• Cook up district PD and prepare requisitions for: meeting spaces, food, entertainment, etc
• Budget Management
• Local Funds transfers
• Produce Local Fund balance reports
• Monitor Title funds
• Office Equipment Purchase office supplies
• Monitor and order equipment
• Report office infrastructure issues to Technology Department
• Time Clock Manage, Monitor, Edit, and Approve Weekly
• HR Liaison
• New employee paperwork
• Worker's comp oversight, i.e. Accident Reporting
• Monthly board reports of campus gains, losses, absences, and staff absenteeism
• Other district front office coverage duties as directed by administration
• Attend professional growth activities
• Other duties as assigned

Charter & Community Responsibilities

• Convey the charter's mission to the public and encourage support in accomplishing the mission
• Illustrate understanding of Charter and community needs and begin activities to meet those needs
• Demonstrate use of productive and efficient skills to raise community and parent involvement
• Actively participate in student recruitment efforts

Charter Atmosphere

• Encourage a constructive, thoughtful climate for learning
• Promote fairness of students and staff from all cultural backgrounds
• Communicate with students and staff in an effective manner that promotes and sustains the Jubilee culture

Working Conditions

• Maintain emotional control under stress
• Work with frequent interruptions/deadlines
• Prolonged sitting
• Frequent standing, walking, climbing, pulling and pushing, reaching, and stretching