Administrative Assistant - ABAC Public Safety

Job Summary

The Administrative Assistant provides comprehensive administrative, fiscal, and operational support to the Campus Police Department. This position requires strong multitasking abilities and frequent interaction with students, faculty, staff, and campus partners.

Responsibilities

• Answering incoming calls and appropriately routing service needs
• Receiving, documenting, and addressing student complaints, questions, and concerns professionally and courteously
• Administering the campus parking system, including the issuance of parking decals and permits, and supporting the communication and consistent enforcement of parking rules and regulations
• Preparing and processing purchase orders, requisitions, and invoices in accordance with institutional policies, as well as ordering, tracking, and maintaining uniforms, equipment, and departmental supplies
• Supporting departmental travel by preparing and processing travel requests, authorizations, and reimbursement documentation, and coordinating lodging, transportation, registration, and per diem in compliance with travel policies
• Maintaining accurate electronic and physical records related to personnel, training, travel, parking, and departmental operations; performing data entry and system maintenance in records management systems (RMS), parking management software, and other departmental platforms; and handling confidential and sensitive information with discretion and professionalism
• Auxiliary with special projects, audits, and departmental initiatives and performing other job-related duties as assigned in support of Campus Police Department operations

Required Qualifications

• A high school diploma or equivalent required
• An associate degree in administration, criminal justice, or related field preferred
• Three (3) or more years of administrative or customer service experience
• Demonstrated ability to multitask in a fast-paced, public-facing environment
• Proficiency in Microsoft Office applications
• Strong written and verbal communication skills

Desired Qualifications

• Experience in campus police, law enforcement, parking services, or higher education
• Experience with purchasing systems and travel coordination
• Familiarity with parking management software and campus policies

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.

Equal Employment Opportunity

Abraham Baldwin Agricultural College (ABAC) does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran status, or genetic information in its programs and activities, including admissions and employment, as required by Title IX of the Education Amendments of 1972, the Americans with Disabilities Act of 1990 and changes made by the ADA Amendments Act of 2008, Section 504 of the Rehabilitation Act of 1973, Titles VI and VII of the Civil Rights Act of 1964, the Age Discrimination Act of 1975, and other applicable statutes, regulations, and USG and ABAC policies.