Administrative Assistant (AA4)

Job Description

Maintain Administrator email, calendar, and schedule.

Act on behalf of your Administrator as necessary, including signature authority on administrative correspondence.

Supervise staff that provide administrative and clerical support to the section area(s).

Cookier arrangements, creating itineraries, compiling expenditure reports, and preparing vouchers.

Create and maintain section records according to state and agency retention schedule for public record requests.

Act as an HR Liaison within the division to assist with recruitments, documenting corrective actions, investigations, hiring, onboarding, and offboarding.

Monitor monthly budget reports to reconcile and track expenditures and assist in establishing budget allotments.

Help plan and coordinate unit-wide projects and programs.

Provide functional oversight of other leaders in many circumstances.

Requirements

• Four (4) years of progressive experience in office, clerical, secretarial, bookkeeping, accounting, or general administrative work.
• Two (2) years of the following:
• Providing administrative support to a supervisor, work unit, or mid-level manager which could include scheduling meetings, managing a calendar, managing assignments, or acting as a delegated authority.
• Using computer programs to write documents, send emails, edit spreadsheets, write notes, and present information.
• Processing payments for invoices, vouchers, purchases, facility and equipment rentals, and special purchases.

Qualifications

• Associate degree or higher.
• Experience leading or supervising a team which could include guidance to staff, cultivating teamwork, mentoring, or coaching staff.
• Experience coordinating travel and meeting arrangements for staff using Travel Expense Management System (TEMS) or similar system.
• Experience managing, coordinating, and archiving records according to approved retention schedules.
• Experience monitoring budgets, tracking expenditures, and budget projections.

Salary

$55,596.00 - $72,900.00 Annually

Location

Thurston County - Olympia, WA

Job Type

Full Time - Permanent

Employment Type

Flexible/Hybrid

Department

Dept. of Licensing

Division

Business and Professions

Opening Date

07/08/2026

Closing Date

7/14/2026 11:59 PM Pacific