Administrative Assistant (88560)

Overview Founded in 1973, Inter-Con Security Systems, Inc. is a leading global security company, providing a full range of physical security services to government and commercial customers on four continents. Inter-Con specializes in providing customized security services to clients whose needs exceed the capabilities of traditional guard firms. Clients include the Departments of State, Justice, Homeland Security, Energy, and Defense, as well as Fortune 500 companies, major public utilities, and ultra-high net worth individuals. Inter-Con employs over 35,000 security personnel world-wide, trained and managed by a team of professionals with unsurpassed military, law enforcement, and security experience. Inter-Con remains 100% family owned and managed and operates as the industry leader in the field of customized, high-requirement security solutions. Inter-Con is Everywhere Security Matters. About The Opportunity We are seeking a highly organized and adaptable Administrative Assistant to support a dynamic operations team. This role is ideal for an administrative professional looking to expand their experience in operations, client support, and workforce coordination. The successful candidate will work closely with leadership, account management, and operational personnel to ensure day-to-day activities run smoothly. This is a fast-paced environment where priorities can shift quickly, making flexibility, communication, and attention to detail critical to success. This position offers excellent exposure to operations management and is a great opportunity for someone looking to grow their career in administration, account management, or operations leadership. Key Responsibilities Manage calendars, scheduling, and meeting coordinationProvide administrative support to leadership and operational teamsMaintain records, reports, and documentationSupport workforce scheduling and personnel coordinationUtilize Salesforce and other business systems to support daily operationsMonitor and respond to emails and internal communicationsAssist with client-facing administrative activitiesCoordinate with multiple departments to ensure operational needs are metSupport special projects and other administrative initiatives as assignedComplete operational cross-training and provide coverage support when needed Qualifications Required High school diploma or equivalent1+ years of administrative, office support, customer service, banking, account coordination, or related experienceStrong verbal and written communication skillsExcellent organizational and time management abilitiesStrong attention to detailAbility to prioritize competing tasks in a fast-paced environmentProficiency with Microsoft Office, Outlook, Teams, and basic Excel functions Preferred Experience with Salesforce or similar CRM systemsScheduling or workforce coordination experienceExperience in customer service, operations support, banking, or administrative environmentsExposure to account management or operational leadership responsibilities What We're Looking For The ideal candidate is: Flexible and adaptable to changing prioritiesComfortable working in a team-oriented environmentCustomer-service focusedDependable and proactiveAble to maintain professionalism under pressureInterested in learning operational aspects of the businessOpen to growth and advancement opportunities Schedule & Work Environment This is a hybrid position that combines remote work with on-site responsibilities in Vacaville, CA. While standard business hours generally fall between 8:00 AM-5:00 PM, flexibility is essential. The operation supports a 24/7 environment, and occasional schedule adjustments may be required. Candidates should be comfortable responding to business needs and supporting time-sensitive operational requirements when necessary. Why Join Us? Collaborative and supportive team cultureOpportunity to work directly with leadership and clientsExposure to both administrative and operational functionsExcellent career development opportunityFast-paced, engaging environment with varied responsibilitiesStrong potential for professional growth and advancement If you are organized, adaptable, and looking for an opportunity to build your career in administration and operations, we encourage you to apply. Inter-Con Security Systems, Inc. is an Equal Opportunity Employer - Disability/Veteran.