Administrative Assistant (Admin) (63845)

Description NOW HIRING: Administrative Assistant (Finance & Administration) Glenmont Job Corps Center | Stay Organized. Keep Things Moving. Make a Difference! Are you the person who keeps everything organized, remembers the details, and makes sure nothing falls through the cracks? Glenmont Job Corps Center is looking for a dependable, detail-oriented, and organized Administrative Assistant to support our Finance & Administration Department. If you enjoy coordinating schedules, preparing documents, managing information, and helping an office run smoothly, this could be a great opportunity for you! You'll provide essential clerical and administrative support while helping ensure important reports, communications, records, and daily assignments are completed accurately and on time. Think of this role as part office coordinator, part administrative support specialist, and part organizational problem-solver. Schedule Monday-Friday | 8:00 AM-5:00 PM Job Type Full-Time | In-Person What Will You Do? Simply put: You'll help keep the Finance & Administration Department organized, efficient, and on track. Your responsibilities will include: Administrative Support Prepare correspondence, maintain records, organize documents, process mail, and assist with daily office operations. Reports & DocumentationConduct research, prepare statistical reports, track important information, and ensure required documents and deliverables are completed on time. Scheduling & CoordinationArrange meetings, conference calls, appointments, and travel when needed. Transportation Logistics SupportAssist with coordinating student transportation arrangements, scheduling transportation needs, communicating with appropriate staff and transportation providers, and maintaining accurate transportation-related records. Maintain Office SystemsUpdate and organize information using applicable Job Corps and Company systems, databases, and administrative tools. Professional CommunicationsDraft, proofread, and distribute correspondence while helping maintain accurate internal and external communications. Center Newsletter & MeetingsHelp coordinate the weekly Center newsletter, gather departmental updates, and prepare meeting minutes. Support Center OperationsWork with employees, leadership, and other departments to address administrative needs and keep assignments moving forward. Confidentiality & IntegrityProtect sensitive information, maintain accurate records, and follow all applicable confidentiality and data integrity requirements. Who Would Be Great in This Role? You may be a strong fit if you: Have strong organizational and time-management skills Are detail-oriented and take pride in accurate work Can manage multiple assignments and deadlines Communicate professionally, both verbally and in writing Are comfortable using computers, office software, and administrative systems Can assist with scheduling, transportation coordination, and logistical arrangements Can prepare reports, correspondence, and other business documents Enjoy working with people and supporting different departments Can handle confidential information appropriately Are dependable, professional, and proactive Have strong problem-solving skills and follow through on assignments Experience in office administration, clerical support, scheduling, logistics coordination, data entry, records management, or similar administrative work may translate well into this position. Why Glenmont Job Corps? At Glenmont Job Corps, our work is about more than daily operations. We help young adults build the education, career skills, and confidence they need to prepare for successful futures. As an Administrative Assistant, your organization and attention to detail help support the employees, departments, and programs that make that mission possible. Consistent Weekday ScheduleMonday through Friday, 8:00 AM-5:00 PM Put Your Organizational Skills to WorkHelp manag important records, communic