Administrative Assistant - 60024550 (REPOST)

Job Responsibilities

• Answers and responds to phone and email inquiries.
• Open and distribute mail.
• Prepare travel requests and secure car rentals for assigned staff.
• Create and monitor ART routings and shopping carts.
• Responsible for bill paying.
• Affords and monitors office supply and material ordering as needed.
• Develops and implements applications.
• Affords and monitors equipment purchases.
• Prepares print orders for the department’s internal print shop – collates and assembles printed projects upon request.
• Operates as an office backup for this task.
• Affords assistance with onboarding personnel employed by the Office.
• Affords assistance with the development, maintenance, and monitoring of internal office procedures.
• Serves as liaison responsible for disseminating current office/department policies and procedures.
• Performs additional duties assigned by office leadership.

Minimum And Additional Requirements

• A high school diploma and work experience that is directly related to the area of employment.
• A bachelor's degree may be substituted for the related work experience.
• A high school diploma and two (2) years of secretarial experience; or an associate degree in secretarial science or related field.
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies.
• Ability to foster a cooperative work environment while demonstrating sound judgement and making timely, effective decisions.

Preferred Qualifications

• A high school diploma and two (2) years of secretarial experience; or an associate degree in secretarial science or related field.
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies.
• Ability to foster a cooperative work environment while demonstrating sound judgement and making timely, effective decisions.

Benefits

Comprehensive benefits that include:

• Comprehensive health care benefits.
• Professional development opportunities.
• Pension.
• 401(k).

State Retirement Plan and Deferred Compensation Programs.