Administrative Assistant 6 - Title 1 (260-Day)

Essential Performance Responsibilities

• Drafting letters, memos, and reports for senior management
• Oversees or resolves non-routine or difficult situations based on knowledge and interpretation of established policies and procedures
• Maintain databases, spreadsheets, letters/memos and presentations
• Scheduling appointments and meetings
• Assists with difficult and varied administrative tasks

Additional Duties

Assists with additional duties as assigned by Supervisor.

Equipment

• This position may require the ability to use SMART boards and iPads in addition to basic office equipment such as computers, copiers, scanners, and fax machine.
• Must always comply with USD 259’s guidelines for equipment use.

Travel

Limited travel between schools and central offices may be required.

Physical And Mental Demands

• Work in standard office and school building environments
• Additional demands upon request of Supervisor

Knowledge, Skills, And Abilities

• Possess supervisory attributes in order to supervise and assign work to a small group of employees that are typically doing work of the same type
• Able to maintain professional discretion in order to comply with instructions, procedures, standards, policies, laws, and theories that are obtained within the organization
• Proficient time management skills, good judgment, problem solving, and analytical abilities in order to effectively meet deadlines
• Advanced computer proficiency and the ability to effectively use Microsoft Word, Excel, Outlook, and PowerPoint, which will be determined and validated by testing
• Able to communicate exceptionally both verbally and written to communicate effectively with others inside and outside of the organization for the purpose of giving and obtaining highly confidential information, and frequently involving influencing and advising others on matters of significance
• Able to solve complex problems using research, analyzing, and previous precedent for similar problems
• Able to write letters, memos and reports that command attention and achieve results
• Able to provide the highest level customer service
• Displays eagerness and the ability to learn new methods, procedures, and techniques
• Gives the highest priority to achieving accuracy
• Displays a significant degree of professionalism and confidentiality
• Able to conform to proper standards of professional dress and appearance
• Knowledge of company's mission, purpose, goals and the role of every employee in achieving each of them

Interrelations

• Contact with personnel within the district and with customers and vendors
• Working under the direct supervision of the department supervisor in order to complete day to day tasks
• Working with a diverse population requiring the ability to handle all situations with tact and diplomacy
• Understanding and responding appropriately to customer needs and maintaining a positive attitude with all customers and colleagues
• Interacting with all internal and external customers in a friendly, professional manner and providing quick, responsive customer service

Qualifications

• A High School education or GED is required, Associate’s Degree preferred
• Minimum of six months experience is required, one year experience is preferred
• Previous experience with Microsoft Publisher and Adobe PageMaker preferred

FLSA Status

Non-Exempt