Administrative Assistant (5814)

Responsibilities

• Being sociably interactive
• Maintaining sign‑in log
• Answering phones
• Directing inquiries
• Tracking inquiries
• Uploading documents to agency intranet
• Data entry
• Editing and proofreading documents
• Ordering supplies
• Upkeep and maintenance of office and office equipment
• Filing
• Shredding
• Photocopying
• Scanning
• Processing and submitting invoices (including calling vendors for information and electronic submission)
• Assisting with setting up training courses
• Confirming new hires are registered for required training
• Assisting in assuring all training is completed and staff remain in compliance with training
• Acting as a liaison with landlord for office space issues
• Assisting with hiring paperwork, including hiring packets for new hires

Requirements

• Minimum High School diploma or GED
• Minimum of 1‑3 years of experience
• Valid driver’s license with acceptable driving history to the Agency
• Ability to work with an economically and culturally diverse population
• Administrative, customer services, or human services experience is a plus but not required

Skills

• Excellent written and oral communication skills
• Data entry skills