Administrative Assistant - 474 Warren Street, New Jersey, NJ

About the role

Rose Associates is a dynamic services platform that spans development, management, leasing, and marketing, catering to private and institutional property owners globally. Established in 1925, Rose Associates boasts almost a century of New York real estate expertise, continuously expanding across the tri-state area. This Temporary Administrative Assistant role is part-time, spanning four months, offering 20 hours per week from Monday through Thursday.

Responsibilities

• Answer and direct phone calls in a courteous and professional manner, ensuring excellent customer service.
• Accurately take and relay messages to appropriate personnel, ensuring timely and effective communication.
• Greet and assist visitors, managing door access to maintain security and hospitality.
• Ensure all visitors sign in and are directed to the appropriate staff member or meeting room.
• Aid in filing paperwork, ensuring documents are correctly categorized for easy retrieval.
• Maintain and organize both physical and digital records efficiently.
• Perform data entry tasks with high accuracy and maintain confidentiality.
• Prepare and edit correspondence, reports, and presentations, ensuring clarity and professionalism.
• Order and manage office supplies, ensuring adequate stock levels.
• Manage and distribute incoming and outgoing mail promptly.
• Assist other administrative staff with various tasks as needed, promoting teamwork and efficiency.
• Support management with special projects and assignments, demonstrating flexibility and initiative.
• Must be present on-site and be able to move throughout the building to address community-related matters, including exceptional communication skills to meet with tenants, staff, vendors, and visitors.
• Ability to ascend and descend stairs and be comfortable with exposure to varying environmental climates and circumstances.
• Position may be required to perform duties outside their normal responsibilities as needed.

Qualifications

• A high school diploma or equivalent.
• Proven experience as an administrative assistant or in a related administrative role.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and multitasking abilities.
• Ability to work both independently and as part of a team.
• A valid NYS real estate license is a plus.
• Work authorization (required).

Pay

Hourly pay range - $23.00 - $26.00

Schedule

This is a part-time role, spanning four months, offering 20 hours per week from Monday through Thursday.

Benefits

No specific benefits are mentioned in the job posting.

Skills

No specific skills are mentioned in the job posting.

Benefits

No specific benefits are mentioned in the job posting.

Application

To apply for this position, please follow the instructions provided.