Administrative Assistant - Housing Division- Jersey City

About the role

Catholic Charities of the Archdiocese of Newark is one of New Jersey’s largest non-profit social service agencies with programs and facilities serving Bergen, Essex, Hudson, and Union counties. We are currently seeking a Full-Time Administrative Assistant for our Jersey City shelter location. We need one at each location. We are looking to fill this position as quickly as possible! Must be able to start immediately.

Pay

$20.00 per hour

Schedule

M-F 9AM-5PM

Requirements

• High school diploma required; Associate’s or Bachelor’s degree preferred
• Minimum 2 years of administrative assistant, office coordination, or clerical experience required
• Prior experience in a nonprofit, social services, shelter, healthcare, behavioral health, or fast-paced human services environment strongly preferred

Skills

• Strong proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Teams
• Ability to maintain accurate records, track documentation, and manage multiple priorities simultaneously
• Excellent organizational, time management, and follow-up skills
• Strong written and verbal communication skills
• Ability to handle confidential and sensitive information with professionalism and discretion
• Comfortable working in a fast-paced environment with frequent interruptions and changing priorities
• Ability to interact professionally with staff, clients, vendors, and community partners
• Experience answering multi-line phones, scheduling appointments/meetings, and supporting multiple team members preferred
• Ability to take meeting notes and prepare professional correspondence and reports
• Must be dependable, detail-oriented, proactive, and able to work independently with minimal supervision