Administrative Assistant - Housing

About the role

Your primary focus will be providing high-level administrative support to the Director and ensuring a welcoming environment for our housing community.

Responsibilities

• Front-of-House & Communication:
  • Answer and direct incoming calls, greet visitors, and manage the guest sign-in process.
  • Provide information about the organization, give directions, and conduct tours for prospective residents when the Community Liaison is unavailable.
  • Direct resident questions to the appropriate staff and maintain a helpful, welcoming presence at the desk.
• Administrative & Clerical Support:
  • Document Management: Use computer systems to type memos, policies, correspondence, and reports.
  • Record Keeping: Update resident files (including One Call Now and Pendant Monitoring), record meeting minutes, and maintain the daily census.
  • Financial Tracking: Manage resident petty cash accounts and calculate monthly meal tickets.
  • Logistics: Receive and sort mail/packages, order office supplies, and prepare "new resident" welcome packets (including keys and garage door openers).

Requirements

• Associates degree in marketing, business, secretarial science, health, or related field of study from a two-year college or technical school.
• Requires one to three years of related experience and/or training in one of the disciplines mentioned above; or equivalent combination of education and experience.

Qualifications

• Experience with Microsoft Office Systems

Skills

• Excellent communication skills
• Attention to detail
• Customer service orientation

Benefits

We value our employees and offer a week of Paid Time Off (PTO) after 30 days of employment!

We also provide Paid Parental Leave, Medical, Dental, and Vision Insurance, and Tuition Reimbursement & Scholarship Programs to support your growth and education.

Pay

Details on pay are not specified in the job posting.

Schedule

The shift is 8:00 am - 4:30 pm, Monday through Friday.