Administrative Assistant 4, College of Sciences Dean’s Office [R0152587]

About the role

This job is 100% In-Person at the UNLV Maryland campus. The successful candidate will provide administrative assistance for all faculty in the College with grant funding, including pre- and post-award finance and HCM support, expense reconciliation, budget reviews and amendments, and hiring temporary employees.

Responsibilities

• Preparation and submission of visa documents for grant and program funded foreign researchers to the Office of International Student and Scholar Compliance
• Letter of Appointment contracts
• Hiring/terming temporary workers as needed
• May work in other College units during major staff absences and/or deficiencies, acting as Office Manager and Liaison for the Department Chair/School Director of that unit, ensuring all tasks and business processes are completed within established guidelines
• Facilitate communication for the Chair/Director between the College of Sciences, HR, Payroll, Student Enrollment Services, Office of the Registrar, Office of International Student and Scholar Compliance, Graduate College, VPR Office and Provost's Office
• Analyze and reconcile data to prepare reports and spreadsheets on enrollment trends, financial data, and other useful documents for use in forecasting enrollment and financial needs of the unit
• Purchase and accounting for departments within the College of Sciences, requiring knowledge of all UNLV Purchasing and Accounts Payable guidelines with appropriate application in decision making regarding procurement, supplier payments, and expense reimbursement requests
• Budget monitoring and analysis of departmental program accounts
• Expense reconciliation and reassignment, independently determining appropriateness of expenditures for state, special fee, non-state, gift, and grant funds

Requirements

• Graduation from high school or equivalent education and four years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR one year of experience as an Administrative Assistant III in Nevada State service; OR an equivalent combination of education and experience as described above.

Qualifications

• Proficiency in Workday, MyUNLV, Archibus, MS Office, SalesForce

Skills

• Ability to multi-task and work in a dynamic, fast-paced environment
• Experience in Workday, PeopleSoft, Microsoft Word, Excel, PowerPoint, project management, and the documented ability to learn new software systems
• Supervisory experience preferred

Benefits

Competitive total rewards package including: Paid time off, sick leave, and holidays; Excellent health insurance including medical, dental and vision; Comprehensive retirement plans and voluntary benefits programs; No state income tax; Tuition discounts at Nevada System of Higher Education (NSHE) schools; Tuition discounts for spouses, domestic partners, and dependents; Perks/programs such as Employee recognition and appreciation programs; Wellness programming for all UNLV faculty and staff at no cost; Opportunity for career advancements to leadership roles; Connect with colleagues with shared interests; Personal and professional development opportunities; A comprehensive onboarding program, Rebels: Onboard; Support and resources available for veteran applicants; For assistance with the application process, please review instructions on How to Apply; For further assistance contact UNLV Human Resources.

Pay

Grade 29 Step 1, salary $50,153.76.

Schedule

Not specified.

Commitment to Diversity and Campus Values

A successful candidate will support diversity, equity, and inclusiveness and contribute to a respectful, positive work environment. They will use our Campus Values to guide their decisions and actions and demonstrate our Rebel spirit.

Profile of the College of Sciences

The College of Sciences offers bachelor’s, master’s, and doctoral degrees to approximately 3,000 students within four departments and one school, offering 10 majors and 7 minors. With approximately 130 full-time faculty, the College has created a well-rounded curriculum by combining practical and empirical knowledge with scientific fundamentals and principles, which provides a solid foundation for a successful career in the sciences and other professional programs.

Profile of the University

Founded in 1957, UNLV is a doctoral-degree-granting institution comprised of approximately 34,000 students and more than 4,451 faculty and staff. To date, UNLV has conferred more than 186,000 degrees, producing more than 151,000 alumni around the world. UNLV is classified by the Carnegie Foundation for the Advancement of Teaching as an R1 research university with very high research activity, and is a recipient of the Carnegie Classification for Community Engagement. The university is committed to recruiting and retaining top students and faculty, educating the region's diversifying population and workforce, driving economic activity through increased research and community partnerships, and creating an academic health center for Southern Nevada that includes the launch of a new UNLV School of Medicine. UNLV is located on a 332-acre main campus and two satellite campuses in Southern Nevada.

EEO/AA Statement

The University of Nevada - Las Vegas (UNLV) is committed to providing a place of work and learning free of discrimination on the basis of a person’s age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes). Discrimination on the basis of a protected class, including unlawful harassment, which is a form of discrimination, is illegal under federal and state law. Where unlawful discrimination is found to have occurred, UNLV will act to stop the unlawful discrimination, to prevent its recurrence, to remedy its effects, and to discipline those responsible. Women, minorities, and veterans are encouraged to apply.

Title IX Statement

The University of Nevada, Las Vegas, does not discriminate on the basis of sex in any education program or activity that it operates. Non-discrimination on the basis of sex is mandated by Title IX of the Education Amendments of 1972 (20 U.S.C. 1681 et seq.) and the corresponding implementation regulations (34 C.F.R. Part 106). The University’s commitment to nondiscrimination in its education programs and activities extends to applicants for admission and employment. Inquiries concerning the application of these provisions may be referred to: Michelle Sposito, J.D., Title IX Coordinator, University of Nevada, Las Vegas, 4505 S. Maryland Parkway, Mail Stop 1062, Las Vegas, NV 89154-1062, Campus Services Building (CSB) Room 246, Telephone: (702) 895-4055; Email: titleixcoordinator@unlv.edu, or to The Assistant Secretary of the United States Department of Education, U.S. Department of Education, Office for Civil Rights.