Administrative Assistant 4

The position will be based full-time in our Houston, TX office located in CityCentre.

About the role

The Administrative Assistant will provide support to NuScale’s Accounting and Finance leadership team in the Houston Office. The position will coordinate key meetings, events and projects; manage and track correspondence; and manage executive calendars, travel arrangements, and communications.

Responsibilities

• Manages executive calendars, schedules and appointments to ensure the effective and productive use of their time.
• Arranges complex and detailed travel plans and itineraries for both domestic and international travel, and coordinates and compiles documents for travel-related meetings.
• Provides logistics support for events, meetings and conferences by arranging facilities and caterers, developing event timetables, controlling event budgets, providing administrative support and on-site coordination with venue, and posts event follow up.
• Performs administrative functions including preparing confidential correspondence, memos, documents and presentations.
• Screens incoming calls and correspondence for executives and responds appropriately.
• Covers communications, schedules, and information for the team.
• Reconciles and prepares expense reports and credit card invoices for approval and processing.
• Keeps the team updated on travel and corporate policies.
• Maintains spreadsheets, confidential files and data systems as needed or requested.
• Coordinates with executive assistants within NuScale and provides support when they are not available.
• Supports the day-to-day needs to office management for the Houston office.
• Performs other duties as assigned.

Core Competencies

• Problem solving: Identifies and resolves problems in a timely manner, gathers and reviews information appropriately.
• Oral/written communication: Listens carefully and speaks clearly and professionally in all situations. Edits work for accuracy and clarity, is able to create, read and interpret complex written information.
• Planning/organizing: Prioritizes and plans work activities, organizes personal and project timelines and deadlines, tracks project timelines and deadlines, and uses time efficiently.
• Adaptability: Adapts to changes in the work environment, manages competing demands and is able to deal with frequent interruptions, changes, delays, or unexpected events.
• Dependability: Consistently on time and at work, responds to management expectations and solicits feedback to improve performance.
• Team Building: Capable of developing strong interpersonal networks and trust within the organization, setting expectations and requirements and achieving accountability of supervised personnel. Leads consensus by involving all stakeholders, facilitating their understanding of differences, agreeing on requirements and constraints, and developing the best solution.
• Safety Culture: Adheres to the NuScale Safety culture and is expected to model safe behavior and influence peers to meet high standards.

Minimum Skills, Qualifications And Abilities

• Education: A minimum of an Associate’s degree required; Bachelor’s degree preferred.
• Experience: A minimum of five years of full-time, directly applicable experience is required, with executive office experience highly preferred.
• Must have advanced knowledge of Microsoft Word, Excel and PowerPoint. A good understanding of SharePoint and Social Media tools is desired.
• Must have demonstrated experience in managing calendars for meetings and events using either phone or video.
• Experience working with executives in technical fields is highly preferred.

Physical Demands

• The employee frequently is required; to sit and stand; walk; bend, use hands to operate office equipment; and reach with hands and arms.
• Ability to understand and communicate clearly using a phone, personal interaction, and computers.
• Ability to learn new job functions and comprehend and understand new concepts quickly and apply them accurately in a rapidly evolving environment.

Pay And Benefits

The target pay range for this position is $31.99 - $38.61 hourly. The full pay range is $28.68 - $44.86 hourly. At NuScale, compensation decisions are determined using factors such as relevant job-related skills, full-time working experience, education and training, equity within the department. For information on employee benefits, please visit our Careers Overview page: Employee Benefits | NuScale Power.