Administrative Assistant 4

Key Responsibilities

• Proactively manage calendars for assigned staff.
• Prioritize and schedule meetings, handle quick turn requests, monitor and act upon upcoming needs, and resolve frequent schedule conflicts.
• Support reporting and presentation requirements.
• Collect and summarize data, prepare draft documents, plan and schedule reviews, and facilitate complete and timely submissions.
• Make domestic and international travel arrangements and process expense reports in a timely manner for assigned staff.
• Attend staff meetings, publish agendas and follow-up on action items.
• Arrange and execute support for a variety of internal and external on-site meetings, including conference room reservations and catering.
• Respond to a wide variety of employee requests, provide direct support and/or resource referrals as appropriate.
• Manage and/or support special projects as assigned.
• Provide back-up support for other administrative staff as needed.

Basic Qualifications

• High School diploma or equivalent and 6 years additional education and/or related experience.
• Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Word, and Excel) to maintain calendars, coordinate meetings and compose briefings, reports, correspondence, and memorandum.
• Mastery of digital collaboration tools (Zoom, Teams, etc.) and knowledge of protocols for virtual or hybrid gatherings, understanding features (chat, screenshare, breakout rooms), ability to troubleshoot and solve minor issues in real time.
• Experience in planning and providing logistical support for meetings and events, including making catering arrangements.
• US Citizenship.

Preferred Qualifications

• Government/Military/Aerospace and Defense industry experience.
• Previous support of geographically dispersed teams.
• Experience in reviewing and editing written material for correct spelling and grammar.
• Knowledge of NGC resources, policies, and procedures.
• Advanced experience with Concur (or similar) travel and expense reporting system.
• SharePoint (or equivalent), and intranet/internet proficiency.
• Ability to obtain/maintain Secret and SAP security clearance.