Administrative Assistant 3, University Police Department

About the role

The Administrative Assistant 3 will administer and coordinate UPD's records management and property/evidence functions. This role is responsible for the accurate receipt, logging, classification, filing retention, and secure storage of official records, as well as coordinating and overseeing the documentation, tracking and handling of property and evidence.

This role ensures the integrity, accuracy and confidentiality of all records and evidence in compliance with applicable laws, regulations, and departmental policies and procedures, independently applying and interpreting requirements to ensure compliance.

Responsibilities

• Maintain organized record systems
• Monitor chain of custody documentation
• Support audits
• Cook up and facilitate the timely retrieval and release of records and evidence as authorized

Requirements

• Strong organizational skills
• Attention to detail
• Able to handle sensitive information with discretion while maintaining strict confidential standards
• Able to exercise independent judgment in applying policies and legal requirements to specific situations

Qualifications

• Graduation from high school or equivalent education and three years of progressively responsible relevant work experience which includes experience in one or more of the following areas:
• Maintenance of complex records and files
• Public/customer relations, including explaining detailed policies, regulations, and requirements
• Preparation and processing of financial and statistical documents such as payroll, travel, claims, and budgeting forms
• Assisting staff and management with projects and activities
• One year of experience as an Administrative Assistant II in Nevada State service
• An equivalent combination of education and experience as described above

Preferred Qualifications

• Experience supporting law enforcement or public safety operations
• Experience in property and evidence management
• Experience in police records or criminal justice records management
• Experience in digital evidence management
• Experience with video and/or audio redaction
• Experience handling public records requests involving confidential or criminal justice information
• Experience providing administrative support in a law enforcement environment

Skills

• Working knowledge of evidence handling protocols and chain of custody
• Strong attention to detail and accuracy
• Proficiency with evidence management systems, Microsoft Office and Google Workspace
• Strong communication and interpersonal skills
• Ability to work independently and as part of a team

Benefits

• Generous compensation packages
• Separate paid time off for annual and sick leave, and holidays
• No state income tax
• Comprehensive retirement plans and voluntary benefits programs
• Tuition discounts at Nevada System of Higher Education (NSHE) schools
• Tuition discounts for spouses, domestic partners, and dependents
• Flexible work schedule (depending on your department)
• Employee recognition and appreciation programs
• Personal and professional development opportunities
• UNLV athletics ticket discounts
• Employee discount at UNLV’s Student Wellness Recreation Center
• Statewide employee purchase program discounts
• RebelCard discounts on and off campus
• Wellness programming for all UNLV faculty and staff at no cost

Pay

Grade 27 Step 1, salary $46,207.44.

Schedule

Not specified.

Benefits

• Generous compensation packages
• Separate paid time off for annual and sick leave, and holidays
• No state income tax
• Comprehensive retirement plans and voluntary benefits programs
• Tuition discounts at Nevada System of Higher Education (NSHE) schools
• Tuition discounts for spouses, domestic partners, and dependents
• Flexible work schedule (depending on your department)
• Employee recognition and appreciation programs
• Personal and professional development opportunities
• UNLV athletics ticket discounts
• Employee discount at UNLV’s Student Wellness Recreation Center
• Statewide employee purchase program discounts
• RebelCard discounts on and off campus
• Wellness programming for all UNLV faculty and staff at no cost