Administrative Assistant 3 - General Surgery-27749

About the role

The Administrative Assistant 3 works independently on multiple tasks simultaneously, maintaining the highest level of confidentiality. They must be able to focus and perform well under pressure with the ability to effectively prioritize and meet deadlines.

Responsibilities

• Types of correspondence and prepares PowerPoint presentations.
• Schedules and manages meetings, organizes daily operations, and administers assignments with minimal direction.
• Completes special assignments involving data collection, analysis, and decision-making.
• Coordinates and prioritizes multiple tasks, projects, and schedules.
• Prepares confidential correspondence, reports, and other documents.
• Reconciles accounts payable requests and answers administrative phone calls.
• Manages travel arrangements, prepares itineraries, and tracks reimbursement submissions.
• Calls and screens patients and visitors, providing information and resolving complaints.
• Arranges conference room reservations and monitors, orders, stocks office supplies, and manages equipment maintenance and repair issues.
• Serves as the primary contact for facility and relocation projects.

Requirements

• High School Diploma.
• Five years’ administrative experience in a healthcare setting.
• Strong project and time management skills.
• Proactive and resourceful.
• Customer-focused.
• Excellent written and verbal communication skills.
• Advanced software skills in Microsoft Office, including Excel, Access, and PowerPoint, scheduling/calendar software.
• Ability to coordinate and prioritize multiple tasks, projects, and schedules.
• Ability to work independently.
• Ability to interact effectively and efficiently with all levels.

Qualifications

• Bachelor’s degree (preferred).

Skills

• Microsoft Office Suite (Word, Excel, Access, PowerPoint).
• Scheduling and calendar management software.
• Project management and time management skills.
• Communication and customer service skills.
• Confidentiality and discretion.
• Problem-solving and organizational skills.

Benefits

Rush offers exceptional rewards and benefits, including:

• Competitive pay range ($25.20 - $39.69 per hour).
• Employee benefits page available at this link.

Pay

The pay range for this position is $25.20 - $39.69 per hour, determined by factors including education, experience, and internal equity.

Schedule

This position is full-time (Total FTE between 0.9 and 1.0), with a shift of 8 hours (7:30:00 AM - 4:00:00 PM).