Administrative Assistant 3 - CVT Surgery-28240

About the role

The Administrative Assistant 3 works independently on multiple tasks simultaneously, maintaining the highest level of confidentiality. They must be able to focus and perform well under pressure with the ability to effectively prioritize and meet deadlines.

Responsibilities

• Types of correspondence and prepares PowerPoint presentations.
• Schedules and coordinates meetings.
• Manages and administers daily operations, prioritizing tasks and meeting critical deadlines.
• Executes discretionary and independent judgment in daily activities and handles confidential administrative details.
• Completes special assignments involving data collection, analysis, and decision-making.
• Organizes and schedules meetings, prepares agendas, and provides background information for complex internal and external meetings and projects.
• Prepares confidential correspondence and reports.
• Reconciles accounts payable requests.
• Answers administrative phone calls, screens visitors and callers, and resolves complaints.
• Arranges travel and prepares itineraries for meetings, and submits reimbursement requests.
• Captures and manages conference room reservations.
• Serves as the primary point of contact for office supply management, equipment maintenance, and environmental service issues.
• Performs other related duties as assigned.

Requirements

• High School Diploma.
• Five years’ administrative experience in a healthcare setting.
• Strong project and time management skills.
• Proactive and resourceful.
• Customer-focused.
• Excellent written and verbal communication skills.
• Advanced software skills in Microsoft Office, including Excel, Access, and PowerPoint, and scheduling/calendar software.
• Ability to coordinate and prioritize multiple tasks, projects, and schedules.
• Ability to work independently and interact effectively with all levels.

Qualifications

• Bachelor’s degree (preferred).

Skills

• Microsoft Office Suite proficiency.
• Project management and time management skills.
• Customer service and interpersonal skills.
• Confidentiality and discretion.
• Attention to detail and organizational skills.
• Problem-solving abilities.

Benefits

Rush offers exceptional rewards and benefits, including:

• Comprehensive health insurance plans.
• Paid time off and holidays.
• Flexible spending accounts.
• Retirement savings plans.
• Professional development opportunities.

Pay

The pay range for this role is $25.20 - $39.69 per hour, determined by factors including education, experience, and internal equity.

Schedule

Shift 1, 8 hours per day (8:00:00 AM - 5:00:00 PM).