Administrative Assistant III - Department of Neurological Surgery

About the role

This position serves as the Administrative Associate for Neurological Surgery and provides advanced administrative, organizational, and operational support to ensure the efficient functioning of the department. The role supports departmental leaders, faculty, administrators, and other high-level stakeholders by managing complex calendars, coordinating workflow, preparing documents, and overseeing the flow and distribution of information. The Administrative Associate exercises discretion and sound judgment when handling inquiries, confidential materials, and sensitive issues, and maintains strong working relationships across the department to facilitate effective operations.

Responsibilities

• Create and manage detailed domestic and international travel itineraries.
• Process timekeeping, travel, expense, payables, and procurement transactions.
• Prepare reports or research system-related questions as needed.
• Collaborate on special events, including venue selection, catering coordination, and communication materials.
• Engage with vendors or support large mailings and project logistics.
• Serve as a primary point of contact for the department, greeting and directing visitors, and providing a professional and welcoming environment.
• Offer backup support to other administrative staff to ensure continuity of operations.

Requirements

• High School diploma or GED. Certification or vocational training may be required. Associate degree in relevant field may be preferred.
• 2 years of relevant experience required. 4-6 years of relevant experience preferred.
• Requires successful completion of a background check; qualified candidates may be asked to complete a pre-employment physical, including a drug screen.

Screen reader users may encounter difficulty with the online application. For assistance with applying, please contact hr-accessibleapplication@osu.edu.