Administrative Assistant 3/4

About the role

The Associate Laboratory Directorate for Infrastructure and Capital Projects (ALDICP) has an immediate opening for an experienced and highly motivated customer service focused individual to provide administrative support to the Advanced Sources and Detectors (ASD) Project Office. The position may be filled at either the Administrative Assistant 3 or Administrative Assistant 4 level, depending on the candidate’s skills, with additional responsibilities assigned at the higher level.

Responsibilities

• Provide reliable day-to-day office and operational support.
• Manage multiple tasks and deadlines in a fast‑paced environment.
• Exercise sound judgment and resolve routine administrative issues (AA3) or complex administrative issues (AA4).
• Provide full calendar management and coordinate logistics for meetings, events, and visitors.
• Organize, prioritize, and follow‑through on multiple tasks with limited supervision.
• Collaborate with the administrative support team within the division and across the directorate.
• At the AA4 level: contribute to strategic development and tactical planning of organizational objectives; research, develop, and implement systems, processes, policies, and procedures to ensure business, operational, and/or programmatic consistency, efficiency, and compliance.
• At the AA4 level: required to be onsite full‑time.

Requirements

• Administrative Assistant 3: Proven experience providing administrative support in a fast‑paced office environment, managing deadlines, interruptions, and shifting priorities.
• Customer service experience with ability to respond to requests timely and professionally.
• Familiarity with travel requests, reimbursements, procurement, timekeeping, onboarding, or similar functions.
• Ability to manage calendars and coordinate logistics for meetings and events.
• Ability to organize, prioritize, and complete multiple tasks with limited supervision.
• Demonstrated sound judgment and resolution of routine administrative issues.
• Experience with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Oracle, Concur, Teams, or comparable systems.
• Excellent oral, written, and interpersonal skills; ability to work with staff at all levels.
• Education: High School Diploma and 3 years related experience, or equivalent combination.
• Administrative Assistant 4: All of the above plus advanced experience, significant customer service experience, demonstrated skills with travel/reimbursements/procurement/timekeeping/onboarding, successful experience coordinating complex calendar management and cross‑organizational meetings, ability to resolve complex administrative issues, advanced knowledge of MS Office Suite and related systems.
• Education: High School Diploma and 5 years related experience, or equivalent combination.
• Position commitment: Regular appointment employees must serve 2 years continuous service in the current position to be eligible to apply for other Laboratory jobs.

Desired Skills

• Familiarity with Laboratory organizational structure.
• Knowledge of the Laboratory mission.
• Active Q clearance.

Benefits